*Please note this is a contract role and you must be registered as an independent contractor.- W2 contract*

About the Role

Position: Creative Project Manager

Start Date: asap

Length: 12 months

Full Time

Location: LA/ West Hollywood (remote-occasional travel required for designated events (e.g., Seattle, Austin, London)

Role Purpose

The Creative Project Manager leads the end-to-end operational management of high-visibility creative projects across the Enterprise Communications function. Operating with exceptional organization, proactive ownership, and a strong understanding of design workflows, this role ensures that all creative assets ranging from concept development to final delivery are executed with accuracy, urgency, and craftsmanship. Serving as the primary liaison between designers, business partners, and stakeholders, the Creative Project Manager ensures clarity of briefs, alignment with the brand, and efficient movement of work through a complex organization. This role strengthens the quality and consistency of creative output, supports continuous improvement across tools and processes, and upholds the operational discipline needed to deliver across many concurrent projects.

Responsibilities

• Manage intake for all design-related requests, advising leadership on resourcing, timelines, and prioritization needs to support balanced workload distribution.
• Partner with business stakeholders to ensure briefs are complete, accurate, and actionable probing, clarifying, and shaping requests to align with creative standards and team expectations.
• Serve as the primary point of contact across multiple project streams, performing traditional project management duties, representing design needs, and maintaining strong communication throughout each project lifecycle.
• Manage Global Town Hall projects, which serve as the primary CEO-focused event for all employees two to three times per year.

Creative Production Planning & Execution

• Develop detailed production plans for creative initiatives, coordinating timelines, dependencies, review cycles, and approval milestones.
• Facilitate project kickoffs, design reviews, and stakeholder check-ins, ensuring all voices are heard and action items are clearly captured and distributed.
• Monitor project milestones across all assigned work, ensuring assets are delivered on time and aligned with the brief.
• Maintain meticulous documentation of all project artifacts, decisions, and updates to foster clarity and transparency across the design team and cross-functional partners.

Operational Excellence & Process Improvement

• Anticipate and proactively remove project blockers, collaborating with design, business partners, and stakeholders to ensure continuous forward momentum.
• Partner with Global Communications Strategy and Operations to refine and champion creative workflows, intake processes, tools, trackers, and asset storage systems.
• Identify and implement opportunities to integrate AI or automation into project operations to improve administrative efficiency and scale.

Stakeholder Engagement & Cross-Functional

• Collaboration
• Create an inclusive, constructive, and solution-oriented project environment where all contributors feel supported and informed
• Manage competing priorities across a complex stakeholder landscape, setting expectations, communicating changes early, and facilitating resolutions.

Shared Accountabilities & Dependencies

• Partner closely with designers, writers, business stakeholders, and enterprise communications partners to align creative deliverables with business priorities.
• Collaborate with leaders across the communications and design ecosystem to ensure project timelines, capacity, and expectations are clear, realistic, and mutually understood.
• Work closely with communications program owners to ensure creative deliverables meet campaign goals and reflect strategic intent.

Qualifications

• Proven experience managing creative projects in a fast-paced environment, ideally within a matrixed organisation.
• Exceptional project management skills, including intake management, scheduling, workflow design, and stakeholder coordination.
• Strong understanding of design processes, brand systems, and creative production lifecycles.High attention to detail, with the ability to identify issues, anticipate risks, and enforce quality standards.
• Strong communication skills, with the ability to translate requirements, articulate feedback, and facilitate effective collaboration.Demonstrated ability to prioritize, manage concurrent workloads, and operate with urgency and accountability.Experience leveraging AI or process-automation tools for project efficiency is a plus.

Mission – Why we exist, what we do, and why we need you

It takes 15 years to move a single drug from the lab to patients, and a huge share of that journey goes into pharma’s pre-launch, launch and commercial activities.

Onomi exists to make pharma and HCP live engagement work better. We give pharma teams one solution to run their in-person and virtual engagements while capturing every interaction in their CRM. We call this “live engagement intelligence” and over 100 pharma companies use our solutions worldwide.

By making events easier to manage and measure, we help pharma create better experiences for HCPs, at a lower cost. Our solution turns complex congress engagements, webinars, standalone meetings, advisory boards and field-led meetings into meaningful connections that drive results for commercial and medical teams.

This position is the ideal role for an agency/pharma meetings project manager or event/meeting planner with experience in congress/convention or medical education planning and execution, and interested in technology, engagement and analytics.

You bring 2+ years of prior experience in congress engagement, KOL and pharma stakeholder management, congress and medical education event project planning and execution. You know the quirks of event approval workflows across Commercial, Medical and Legal Review, not just that they exist, but how they actually slow things down and how to work them.

As a Project Manager, Life Sciences with Onomi, your role will be to lead and execute end-to-end congress, webinar, adboard and medical education event projects both onsite and remote.

This will involve independently building, configuring and launching our suite of live engagement apps (web, mobile, portal, video, AI) using our SpotMe Backstage Content Management System (30%).

You will be professionally managing our customers, and other senior stakeholders with clear, timely communications to enhance the HCP experience adding value across the entire project lifecycle (20%).

As you approach the live event, you will coordinate closely with stakeholders to ensure seamless execution on event day. You will be training faculty, field sales team, booth staff and agencies, and thoroughly reviewing the event apps to guarantee flawless delivery. You will ensure that onsite technology (interaction tracking with apps, microapps, iPads, badge printers) has been fully configured and tested end-to-end. (20%).

For the live event, your responsibilities may vary depending on the type of modules being used but may include ensuring speakers are fully briefed and prepared, whether they’re presenting in a webinar, hosting a virtual session, or speaking onsite at a medical standalone or symposium. You will be responsible for all event operations running smoothly for both virtual and face to face projects (20%).

Following the event, you’ll handle post-event communications, analyze event data, and deliver detailed reports, dashboards and recommendations to the customer, highlighting successes and identifying areas for future improvement (10%).

Objectives - The problems you will solve

During your 6-month ramp-up period:

In your first 3 months, you will onboard, get hands-on with our product and solutions, become familiar with our existing standard operating procedures and get introduced to our services, implementation, product and sales teams. This means you will:

• Learn Backstage and our product by building and test driving a mobile app and webinar during your first week
• Building all of your existing and new events in Backstage with minimal supervision, demonstrating quality follow-up emails and no errors in all core modules of the event found during the Project Reviews
• Getting trained on how we deliver projects at Onomi, develop a deep understanding of the CongressIQ value proposition and experience it by shadowing colleagues in a full project lifecycle in month 1⁄2
• Managing at least 3 complete congress or life science projects end-to-end - including onsite presence for at least 2 events

In your first 6 months, you have:

• Become an advocate for our medical education tactics, successfully influencing faculty members to adopt them
• Gone global, completing an international onsite project with our Europe/APAC team or one of our Europe/APAC customers
• Mastered the full Onomi playbook by leading and completing a project in each of our core life sciences use cases: webinar, congress, medical education and advisory board
• Been consistently recognized by clients for delivering best-in-class contributions that elevated event execution and enhanced overall participant experience and outcomes

At 12 months, as a SpotMe product and CongressIQ subject matter expert, you will have grown well beyond delivery into a trusted, multi-format expert who shapes how we run programs:

• Led an average of ~7 onsite congress or life science projects per quarter (≈28 per year), or 13 remote projects per quarter, or an equivalent mix
• Started growing the next generation of PMs, supervising 2-5 projects per quarter alongside junior/associate team members
• Stepped up to Program Lead on one of our brand engagement programs, owning that program objectives are met and that there is continuity across the life of the program
• Driven new business, by successfully concluding a meaningful upsell deal through one of your referrals and/or joining at least one business development activity with our sales team (webinar, tradeshow, speaking engagement, or RFP pitch)

This role requires frequent travel, out of hours availability and weekend work. About 20 to 40% of your time will be spent traveling onsite. Project planning typically occurs 3-9 weeks in advance, depending on project type.

What you need to be great at

• Congress, meetings and event project management and process workflows with strong industry expertise: you bring deep expertise in pharma meeting and congress planning and execution, whether from agency or corporate backgrounds. You understand pharma priorities at every stage - before, during, and after events - and
• translate complex workflows into clear, effective standard operating procedures that keep everything running smoothly and aligned with business goals.
• Building strong stakeholder relationships with a service-driven mindset: you adeptly engage US and EU customers, KOLs, and medical societies by understanding their unique needs - you navigate and plan every interaction with an extreme sense of service, aligning with corporate pharma stakeholders and KOLs.
• Influence and escalation: you understand how pharma decision-making works and confidently escalate to leadership when necessary to move projects beyond initial hurdles and bypass common delays and objections.
• Technical dexterity: you have the ability to effectively and confidently deliver practical solutions (build and ship).
• Balancing compliance with business needs: you can skillfully balance pharma regulatory compliance and legal review processes with business objectives, navigating and resolving potential roadblocks without compromising project momentum.
• Product-smart: you understand not every customer request translates directly into a feature. You have the ability to generalize needs and prioritize solutions that deliver true value.

This role sits at approximately the 2-4 year experience level in event or meeting management - or a closely related function.The total compensation for this role is adjusted based on location, experience and travel frequency.

SpotMe recruits, compensates, and promotes regardless of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, parental status, or veteran status.

Mission – Why we exist, what we do, and why we need you

It takes 15 years to move a single drug from the lab to patients, and a huge share of that journey goes into pharma’s pre-launch, launch and commercial activities.

Onomi exists to make pharma and HCP live engagement work better. We give pharma teams one solution to run their in-person and virtual engagements while capturing every interaction in their CRM. We call this “live engagement intelligence” and over 100 pharma companies use our solutions worldwide.

By making events easier to manage and measure, we help pharma create better experiences for HCPs, at a lower cost. Our solution turns complex congress engagements, webinars, standalone meetings, advisory boards and field-led meetings into meaningful connections that drive results for commercial and medical teams.

This position is the ideal role for an agency/pharma meetings project manager or event/meeting planner with experience in congress/convention or medical education planning and execution, and interested in technology, engagement and analytics.

You bring 2+ years of prior experience in congress engagement, KOL and pharma stakeholder management, congress and medical education event project planning and execution. You know the quirks of event approval workflows across Commercial, Medical and Legal Review, not just that they exist, but how they actually slow things down and how to work them.

As a Project Manager, Life Sciences with Onomi, your role will be to lead and execute end-to-end congress, webinar, adboard and medical education event projects both onsite and remote.

This will involve independently building, configuring and launching our suite of live engagement apps (web, mobile, portal, video, AI) using our SpotMe Backstage Content Management System (30%).

You will be professionally managing our customers, and other senior stakeholders with clear, timely communications to enhance the HCP experience adding value across the entire project lifecycle (20%).

As you approach the live event, you will coordinate closely with stakeholders to ensure seamless execution on event day. You will be training faculty, field sales team, booth staff and agencies, and thoroughly reviewing the event apps to guarantee flawless delivery. You will ensure that onsite technology (interaction tracking with apps, microapps, iPads, badge printers) has been fully configured and tested end-to-end. (20%).

For the live event, your responsibilities may vary depending on the type of modules being used but may include ensuring speakers are fully briefed and prepared, whether they’re presenting in a webinar, hosting a virtual session, or speaking onsite at a medical standalone or symposium. You will be responsible for all event operations running smoothly for both virtual and face to face projects (20%).

Following the event, you’ll handle post-event communications, analyze event data, and deliver detailed reports, dashboards and recommendations to the customer, highlighting successes and identifying areas for future improvement (10%).

Objectives - The problems you will solve

During your 6-month ramp-up period:

In your first 3 months, you will onboard, get hands-on with our product and solutions, become familiar with our existing standard operating procedures and get introduced to our services, implementation, product and sales teams. This means you will:

• Learn Backstage and our product by building and test driving a mobile app and webinar during your first week
• Building all of your existing and new events in Backstage with minimal supervision, demonstrating quality follow-up emails and no errors in all core modules of the event found during the Project Reviews
• Getting trained on how we deliver projects at Onomi, develop a deep understanding of the CongressIQ value proposition and experience it by shadowing colleagues in a full project lifecycle in month 1⁄2
• Managing at least 3 complete congress or life science projects end-to-end - including onsite presence for at least 2 events

In your first 6 months, you have:

• Become an advocate for our medical education tactics, successfully influencing faculty members to adopt them
• Gone global, completing an international onsite project with our Europe/APAC team or one of our Europe/APAC customers
• Mastered the full Onomi playbook by leading and completing a project in each of our core life sciences use cases: webinar, congress, medical education and advisory board
• Been consistently recognized by clients for delivering best-in-class contributions that elevated event execution and enhanced overall participant experience and outcomes

At 12 months, as a SpotMe product and CongressIQ subject matter expert, you will have grown well beyond delivery into a trusted, multi-format expert who shapes how we run programs:

• Led an average of ~7 onsite congress or life science projects per quarter (≈28 per year), or 13 remote projects per quarter, or an equivalent mix
• Started growing the next generation of PMs, supervising 2-5 projects per quarter alongside junior/associate team members
• Stepped up to Program Lead on one of our brand engagement programs, owning that program objectives are met and that there is continuity across the life of the program
• Driven new business, by successfully concluding a meaningful upsell deal through one of your referrals and/or joining at least one business development activity with our sales team (webinar, tradeshow, speaking engagement, or RFP pitch)

This role requires frequent travel, out of hours availability and weekend work. About 20 to 40% of your time will be spent traveling onsite. Project planning typically occurs 3-9 weeks in advance, depending on project type.

What you need to be great at

• Congress, meetings and event project management and process workflows with strong industry expertise: you bring deep expertise in pharma meeting and congress planning and execution, whether from agency or corporate backgrounds. You understand pharma priorities at every stage - before, during, and after events - and
• translate complex workflows into clear, effective standard operating procedures that keep everything running smoothly and aligned with business goals.
• Building strong stakeholder relationships with a service-driven mindset: you adeptly engage US and EU customers, KOLs, and medical societies by understanding their unique needs - you navigate and plan every interaction with an extreme sense of service, aligning with corporate pharma stakeholders and KOLs.
• Influence and escalation: you understand how pharma decision-making works and confidently escalate to leadership when necessary to move projects beyond initial hurdles and bypass common delays and objections.
• Technical dexterity: you have the ability to effectively and confidently deliver practical solutions (build and ship).
• Balancing compliance with business needs: you can skillfully balance pharma regulatory compliance and legal review processes with business objectives, navigating and resolving potential roadblocks without compromising project momentum.
• Product-smart: you understand not every customer request translates directly into a feature. You have the ability to generalize needs and prioritize solutions that deliver true value.

This role sits at approximately the 2-4 year experience level in event or meeting management - or a closely related function.The total compensation for this role ranges from $70,000-$95,000 annually, adjusted based on location, experience and travel frequency.

SpotMe recruits, compensates, and promotes regardless of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, parental status, or veteran status.

Mission – Why we exist, what we do, and why we need you

It takes 15 years to move a single drug from the lab to patients, and a huge share of that journey goes into pharma’s pre-launch, launch and commercial activities.

Onomi exists to make pharma and HCP live engagement work better. We give pharma teams one solution to run their in-person and virtual engagements while capturing every interaction in their CRM. We call this “live engagement intelligence” and over 100 pharma companies use our solutions worldwide.

By making events easier to manage and measure, we help pharma create better experiences for HCPs, at a lower cost. Our solution turns complex congress engagements, webinars, standalone meetings, advisory boards and field-led meetings into meaningful connections that drive results for commercial and medical teams.

This position is the ideal role for an agency/pharma meetings project manager or event/meeting planner with experience in congress/convention or medical education planning and execution, and interested in technology, engagement and analytics.

You bring 2+ years of prior experience in congress engagement, KOL and pharma stakeholder management, congress and medical education event project planning and execution. You know the quirks of event approval workflows across Commercial, Medical and Legal Review, not just that they exist, but how they actually slow things down and how to work them.

As a Project Manager, Life Sciences with Onomi, your role will be to lead and execute end-to-end congress, webinar, adboard and medical education event projects both onsite and remote.

This will involve independently building, configuring and launching our suite of live engagement apps (web, mobile, portal, video, AI) using our SpotMe Backstage Content Management System (30%).

You will be professionally managing our customers, and other senior stakeholders with clear, timely communications to enhance the HCP experience adding value across the entire project lifecycle (20%).

As you approach the live event, you will coordinate closely with stakeholders to ensure seamless execution on event day. You will be training faculty, field sales team, booth staff and agencies, and thoroughly reviewing the event apps to guarantee flawless delivery. You will ensure that onsite technology (interaction tracking with apps, microapps, iPads, badge printers) has been fully configured and tested end-to-end. (20%).

For the live event, your responsibilities may vary depending on the type of modules being used but may include ensuring speakers are fully briefed and prepared, whether they’re presenting in a webinar, hosting a virtual session, or speaking onsite at a medical standalone or symposium. You will be responsible for all event operations running smoothly for both virtual and face to face projects (20%).

Following the event, you’ll handle post-event communications, analyze event data, and deliver detailed reports, dashboards and recommendations to the customer, highlighting successes and identifying areas for future improvement (10%).

Objectives - The problems you will solve

During your 6-month ramp-up period:

In your first 3 months, you will onboard, get hands-on with our product and solutions, become familiar with our existing standard operating procedures and get introduced to our services, implementation, product and sales teams. This means you will:

• Learn Backstage and our product by building and test driving a mobile app and webinar during your first week
• Building all of your existing and new events in Backstage with minimal supervision, demonstrating quality follow-up emails and no errors in all core modules of the event found during the Project Reviews
• Getting trained on how we deliver projects at Onomi, develop a deep understanding of the CongressIQ value proposition and experience it by shadowing colleagues in a full project lifecycle in month 1⁄2
• Managing at least 3 complete congress or life science projects end-to-end - including onsite presence for at least 2 events

In your first 6 months, you have:

• Become an advocate for our medical education tactics, successfully influencing faculty members to adopt them
• Gone global, completing an international onsite project with our Europe/APAC team or one of our Europe/APAC customers
• Mastered the full Onomi playbook by leading and completing a project in each of our core life sciences use cases: webinar, congress, medical education and advisory board
• Been consistently recognized by clients for delivering best-in-class contributions that elevated event execution and enhanced overall participant experience and outcomes

At 12 months, as a SpotMe product and CongressIQ subject matter expert, you will have grown well beyond delivery into a trusted, multi-format expert who shapes how we run programs:

• Led an average of ~7 onsite congress or life science projects per quarter (≈28 per year), or 13 remote projects per quarter, or an equivalent mix
• Started growing the next generation of PMs, supervising 2-5 projects per quarter alongside junior/associate team members
• Stepped up to Program Lead on one of our brand engagement programs, owning that program objectives are met and that there is continuity across the life of the program
• Driven new business, by successfully concluding a meaningful upsell deal through one of your referrals and/or joining at least one business development activity with our sales team (webinar, tradeshow, speaking engagement, or RFP pitch)

This role requires frequent travel, out of hours availability and weekend work. About 20 to 40% of your time will be spent traveling onsite. Project planning typically occurs 3-9 weeks in advance, depending on project type.

What you need to be great at

• Congress, meetings and event project management and process workflows with strong industry expertise: you bring deep expertise in pharma meeting and congress planning and execution, whether from agency or corporate backgrounds. You understand pharma priorities at every stage - before, during, and after events - and
• translate complex workflows into clear, effective standard operating procedures that keep everything running smoothly and aligned with business goals.
• Building strong stakeholder relationships with a service-driven mindset: you adeptly engage US and EU customers, KOLs, and medical societies by understanding their unique needs - you navigate and plan every interaction with an extreme sense of service, aligning with corporate pharma stakeholders and KOLs.
• Influence and escalation: you understand how pharma decision-making works and confidently escalate to leadership when necessary to move projects beyond initial hurdles and bypass common delays and objections.
• Technical dexterity: you have the ability to effectively and confidently deliver practical solutions (build and ship).
• Balancing compliance with business needs: you can skillfully balance pharma regulatory compliance and legal review processes with business objectives, navigating and resolving potential roadblocks without compromising project momentum.
• Product-smart: you understand not every customer request translates directly into a feature. You have the ability to generalize needs and prioritize solutions that deliver true value.

This role sits at approximately the 2-4 year experience level in event or meeting management - or a closely related function.The total compensation for this role is adjusted based on location, experience and travel frequency.

SpotMe recruits, compensates, and promotes regardless of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, parental status, or veteran status.

About Frontier

Frontier is a subsidiary of Fresh Prints. Fresh Prints is a New York-based, fast-growing, fully remote, 150-person company with most of our team based in India and the Philippines. A few years ago, Fresh Prints began helping other fast-growing companies build their teams. We got so good at it that we spun out a new company to focus exclusively on that — and called it Frontier.

At Frontier, we help companies grow full-time, cross-functional teams abroad. We hire the smartest people and place them into the best companies. In three years, we’ve never lost a client. If you’re interested in a Frontier role and you apply and are accepted, we’ll screen you through assessments and interviews and aim to get you an interview for a full-time job within the month.

Think of us as your personal talent agent — and good luck with the application! 😊

Please note: To ensure we find the best technical fit, our process will have a practical skills assessment prior to interviews.

• ABOUT TOP SHELF COLLECTIVE

Top Shelf Collective is a family of locally owned businesses based in Jackson Hole, Wyoming. The organization operates a diverse portfolio of companies, including The Liquor Store & Wine Loft of Jackson Hole, Jackson Hole Marketplace, The Vault of Jackson Hole, Jackson Hole Gift Baskets, Jackson Hole Wine Club, and Jackson Hole Connection.

Led by entrepreneur Stephan Abrams, Top Shelf Collective is built on a commitment to customer service, community involvement, operational excellence, and continuous improvement. With businesses spanning retail, hospitality, specialty services, and community-focused ventures, the organization is focused on creating exceptional experiences while continuing to grow and evolve.

ROLE OVERVIEW

The Chief of Staff serves as a trusted operational partner to the CEO, helping manage priorities, execute projects, improve business processes, and ensure important initiatives move forward.

This role sits at the intersection of executive support, operations, project management, business analysis, and process improvement. The Chief of Staff will work directly with the CEO across multiple businesses and initiatives, helping create structure, improve efficiency, and remove operational bottlenecks.

This is a highly dynamic role requiring strong business judgment, exceptional organization, proactive communication, and the ability to independently drive work forward with minimal oversight. The ideal candidate is resourceful, curious, highly accountable, and thrives in fast-moving environments where priorities can shift quickly.

KEY RESPONSIBILITIES

Executive Operations & Support

• Manage executive communications, inbox organization, and follow-up actions.
• Coordinate calendars, meetings, appointments, and recurring priorities.
• Prepare meeting summaries, reports, and internal documentation.
• Help prioritize competing requests and ensure key initiatives remain on track.
• Serve as a trusted operational partner to the CEO across multiple areas of the business.

Project Management & Special Initiatives

• Coordinate and manage projects from planning through execution.
• Track deliverables, deadlines, action items, and stakeholder responsibilities.
• Follow up with internal and external stakeholders to ensure progress.
• Support implementation of strategic initiatives and operational improvements.
• Assist with new business initiatives, research projects, and special assignments.

Research & Business Analysis

• Conduct research on vendors, products, services, technology solutions, and business opportunities.
• Gather information and provide organized recommendations to leadership.
• Assist with vendor evaluations, RFP creation, and solution comparisons.
• Analyze operational reports and identify trends, risks, or opportunities.
• Support decision-making through research, documentation, and analysis.

Operations & Process Improvement

• Identify inefficiencies and opportunities to improve workflows.
• Create and maintain SOPs, process documentation, and operational playbooks.
• Assist with implementation of systems, tools, and operational improvements.
• Help standardize recurring processes across multiple businesses.
• Ensure information and communication flow effectively between teams.

Technology & AI Enablement

• Research and recommend tools that improve productivity and efficiency.
• Assist with implementation of AI and automation solutions.
• Document workflows and support technology adoption initiatives.
• Help identify opportunities to streamline repetitive tasks and manual processes.

Cross-Functional Business Support

• Support initiatives across multiple businesses within the Top Shelf Collective portfolio.
• Coordinate with vendors, partners, consultants, and service providers.
• Assist with operational reporting, project tracking, and administrative workflows.
• Take ownership of recurring responsibilities and continuously improve them over time.

REQUIRED QUALIFICATIONS

• 4+ years of experience in operations, project management, executive support, business operations, or a similar role.
• Exceptional written and verbal English communication skills.
• Strong organizational and time management abilities.
• Demonstrated ability to manage multiple priorities simultaneously.
• Strong problem-solving, research, and analytical skills.
• High level of accountability and ownership.
• Ability to work independently and proactively identify solutions.
• Proficiency with Google Workspace, Microsoft Office, and modern collaboration tools.

PREFERRED QUALIFICATIONS

• Experience supporting founders, executives, or business owners.
• Experience working in entrepreneurial, startup, or small business environments.
• Experience creating SOPs and operational documentation.
• Familiarity with AI tools such as ChatGPT, Claude, Gemini, or similar platforms.
• Exposure to vendor management, procurement, operations, or process improvement.
• Experience coordinating multiple projects across different departments or business units.

IDEAL CANDIDATE PROFILE

• Proactive and highly resourceful.
• Naturally curious with a strong desire to learn.
• Comfortable operating in ambiguity and figuring things out independently.
• Strong attention to detail and follow-through.
• Excellent communicator who keeps stakeholders informed and aligned.
• Able to balance strategic thinking with hands-on execution.
• Process-oriented while remaining flexible and adaptable.
• Takes ownership of outcomes rather than simply completing assigned tasks.
• Excited by the opportunity to work directly with a business owner and support multiple projects.
• growing businesses.

COMPENSATION & BENEFITS

• Environment: Work directly with the CEO of a growing portfolio of locally owned businesses and gain exposure to a wide variety of business operations, projects, and leadership initiatives.
• Type: Full-time remote role.
• Shift: Monday–Friday, 8:00 AM – 5:00 PM EST.
• Opportunity: Play a key role in improving operations, implementing systems, and supporting business growth across multiple companies.

rd Time/NY (EST) business h ours.

Mission – Why we exist, what we do, and why we need you

It takes 15 years to move a single drug from the lab to patients, and a huge share of that journey goes into pharma’s pre-launch, launch and commercial activities.

Onomi exists to make pharma and HCP live engagement work better. We give pharma teams one solution to run their in-person and virtual engagements while capturing every interaction in their CRM. We call this “live engagement intelligence” and over 100 pharma companies use our solutions worldwide.

By making events easier to manage and measure, we help pharma create better experiences for HCPs, at a lower cost. Our solution turns complex congress engagements, webinars, standalone meetings, advisory boards and field-led meetings into meaningful connections that drive results for commercial and medical teams.

This position is the ideal role for an agency/pharma meetings project manager or event/meeting planner with experience in congress/convention or medical education planning and execution, and interested in technology, engagement and analytics.

You bring 2+ years of prior experience in congress engagement, KOL and pharma stakeholder management, congress and medical education event project planning and execution. You know the quirks of event approval workflows across Commercial, Medical and Legal Review, not just that they exist, but how they actually slow things down and how to work them.

As a Project Manager, Life Sciences with Onomi, your role will be to lead and execute end-to-end congress, webinar, adboard and medical education event projects both onsite and remote.

This will involve independently building, configuring and launching our suite of live engagement apps (web, mobile, portal, video, AI) using our SpotMe Backstage Content Management System (30%).

You will be professionally managing our customers, and other senior stakeholders with clear, timely communications to enhance the HCP experience adding value across the entire project lifecycle (20%).

As you approach the live event, you will coordinate closely with stakeholders to ensure seamless execution on event day. You will be training faculty, field sales team, booth staff and agencies, and thoroughly reviewing the event apps to guarantee flawless delivery. You will ensure that onsite technology (interaction tracking with apps, microapps, iPads, badge printers) has been fully configured and tested end-to-end. (20%).

For the live event, your responsibilities may vary depending on the type of modules being used but may include ensuring speakers are fully briefed and prepared, whether they’re presenting in a webinar, hosting a virtual session, or speaking onsite at a medical standalone or symposium. You will be responsible for all event operations running smoothly for both virtual and face to face projects (20%).

Following the event, you’ll handle post-event communications, analyze event data, and deliver detailed reports, dashboards and recommendations to the customer, highlighting successes and identifying areas for future improvement (10%).

Objectives - The problems you will solve

During your 6-month ramp-up period:

In your first 3 months, you will onboard, get hands-on with our product and solutions, become familiar with our existing standard operating procedures and get introduced to our services, implementation, product and sales teams. This means you will:

• Learn Backstage and our product by building and test driving a mobile app and webinar during your first week
• Building all of your existing and new events in Backstage with minimal supervision, demonstrating quality follow-up emails and no errors in all core modules of the event found during the Project Reviews
• Getting trained on how we deliver projects at Onomi, develop a deep understanding of the CongressIQ value proposition and experience it by shadowing colleagues in a full project lifecycle in month 1⁄2
• Managing at least 3 complete congress or life science projects end-to-end - including onsite presence for at least 2 events

In your first 6 months, you have:

• Become an advocate for our medical education tactics, successfully influencing faculty members to adopt them
• Gone global, completing an international onsite project with our Europe/APAC team or one of our Europe/APAC customers
• Mastered the full Onomi playbook by leading and completing a project in each of our core life sciences use cases: webinar, congress, medical education and advisory board
• Been consistently recognized by clients for delivering best-in-class contributions that elevated event execution and enhanced overall participant experience and outcomes

At 12 months, as a SpotMe product and CongressIQ subject matter expert, you will have grown well beyond delivery into a trusted, multi-format expert who shapes how we run programs:

• Led an average of ~7 onsite congress or life science projects per quarter (≈28 per year), or 13 remote projects per quarter, or an equivalent mix
• Started growing the next generation of PMs, supervising 2-5 projects per quarter alongside junior/associate team members
• Stepped up to Program Lead on one of our brand engagement programs, owning that program objectives are met and that there is continuity across the life of the program
• Driven new business, by successfully concluding a meaningful upsell deal through one of your referrals and/or joining at least one business development activity with our sales team (webinar, tradeshow, speaking engagement, or RFP pitch)

This role requires frequent travel, out of hours availability and weekend work. About 20 to 40% of your time will be spent traveling onsite. Project planning typically occurs 3-9 weeks in advance, depending on project type.

What you need to be great at

• Congress, meetings and event project management and process workflows with strong industry expertise: you bring deep expertise in pharma meeting and congress planning and execution, whether from agency or corporate backgrounds. You understand pharma priorities at every stage - before, during, and after events - and
• translate complex workflows into clear, effective standard operating procedures that keep everything running smoothly and aligned with business goals.
• Building strong stakeholder relationships with a service-driven mindset: you adeptly engage US and EU customers, KOLs, and medical societies by understanding their unique needs - you navigate and plan every interaction with an extreme sense of service, aligning with corporate pharma stakeholders and KOLs.
• Influence and escalation: you understand how pharma decision-making works and confidently escalate to leadership when necessary to move projects beyond initial hurdles and bypass common delays and objections.
• Technical dexterity: you have the ability to effectively and confidently deliver practical solutions (build and ship).
• Balancing compliance with business needs: you can skillfully balance pharma regulatory compliance and legal review processes with business objectives, navigating and resolving potential roadblocks without compromising project momentum.
• Product-smart: you understand not every customer request translates directly into a feature. You have the ability to generalize needs and prioritize solutions that deliver true value.

This role sits at approximately the 2-4 year experience level in event or meeting management - or a closely related function.The total compensation for this role ranges from $70,000-$95,000 annually, adjusted based on location, experience and travel frequency.

SpotMe recruits, compensates, and promotes regardless of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, parental status, or veteran status.

Mission – Why we exist, what we do, and why we need you

It takes 15 years to move a single drug from the lab to patients, and a huge share of that journey goes into pharma’s pre-launch, launch and commercial activities.

Onomi exists to make pharma and HCP live engagement work better. We give pharma teams one solution to run their in-person and virtual engagements while capturing every interaction in their CRM. We call this “live engagement intelligence” and over 100 pharma companies use our solutions worldwide.

By making events easier to manage and measure, we help pharma create better experiences for HCPs, at a lower cost. Our solution turns complex congress engagements, webinars, standalone meetings, advisory boards and field-led meetings into meaningful connections that drive results for commercial and medical teams.

This position is the ideal role for an agency/pharma meetings project manager or event/meeting planner with experience in congress/convention or medical education planning and execution, and interested in technology, engagement and analytics.

You bring 2+ years of prior experience in congress engagement, KOL and pharma stakeholder management, congress and medical education event project planning and execution. You know the quirks of event approval workflows across Commercial, Medical and Legal Review, not just that they exist, but how they actually slow things down and how to work them.

As a Project Manager, Life Sciences with Onomi, your role will be to lead and execute end-to-end congress, webinar, adboard and medical education event projects both onsite and remote.

This will involve independently building, configuring and launching our suite of live engagement apps (web, mobile, portal, video, AI) using our SpotMe Backstage Content Management System (30%).

You will be professionally managing our customers, and other senior stakeholders with clear, timely communications to enhance the HCP experience adding value across the entire project lifecycle (20%).

As you approach the live event, you will coordinate closely with stakeholders to ensure seamless execution on event day. You will be training faculty, field sales team, booth staff and agencies, and thoroughly reviewing the event apps to guarantee flawless delivery. You will ensure that onsite technology (interaction tracking with apps, microapps, iPads, badge printers) has been fully configured and tested end-to-end. (20%).

For the live event, your responsibilities may vary depending on the type of modules being used but may include ensuring speakers are fully briefed and prepared, whether they’re presenting in a webinar, hosting a virtual session, or speaking onsite at a medical standalone or symposium. You will be responsible for all event operations running smoothly for both virtual and face to face projects (20%).

Following the event, you’ll handle post-event communications, analyze event data, and deliver detailed reports, dashboards and recommendations to the customer, highlighting successes and identifying areas for future improvement (10%).

Objectives - The problems you will solve

During your 6-month ramp-up period:

In your first 3 months, you will onboard, get hands-on with our product and solutions, become familiar with our existing standard operating procedures and get introduced to our services, implementation, product and sales teams. This means you will:

• Learn Backstage and our product by building and test driving a mobile app and webinar during your first week
• Building all of your existing and new events in Backstage with minimal supervision, demonstrating quality follow-up emails and no errors in all core modules of the event found during the Project Reviews
• Getting trained on how we deliver projects at Onomi, develop a deep understanding of the CongressIQ value proposition and experience it by shadowing colleagues in a full project lifecycle in month 1⁄2
• Managing at least 3 complete congress or life science projects end-to-end - including onsite presence for at least 2 events

In your first 6 months, you have:

• Become an advocate for our medical education tactics, successfully influencing faculty members to adopt them
• Gone global, completing an international onsite project with our Europe/APAC team or one of our Europe/APAC customers
• Mastered the full Onomi playbook by leading and completing a project in each of our core life sciences use cases: webinar, congress, medical education and advisory board
• Been consistently recognized by clients for delivering best-in-class contributions that elevated event execution and enhanced overall participant experience and outcomes

At 12 months, as a SpotMe product and CongressIQ subject matter expert, you will have grown well beyond delivery into a trusted, multi-format expert who shapes how we run programs:

• Led an average of ~7 onsite congress or life science projects per quarter (≈28 per year), or 13 remote projects per quarter, or an equivalent mix
• Started growing the next generation of PMs, supervising 2-5 projects per quarter alongside junior/associate team members
• Stepped up to Program Lead on one of our brand engagement programs, owning that program objectives are met and that there is continuity across the life of the program
• Driven new business, by successfully concluding a meaningful upsell deal through one of your referrals and/or joining at least one business development activity with our sales team (webinar, tradeshow, speaking engagement, or RFP pitch)

This role requires frequent travel, out of hours availability and weekend work. About 20 to 40% of your time will be spent traveling onsite. Project planning typically occurs 3-9 weeks in advance, depending on project type.

What you need to be great at

• Congress, meetings and event project management and process workflows with strong industry expertise: you bring deep expertise in pharma meeting and congress planning and execution, whether from agency or corporate backgrounds. You understand pharma priorities at every stage - before, during, and after events - and
• translate complex workflows into clear, effective standard operating procedures that keep everything running smoothly and aligned with business goals.
• Building strong stakeholder relationships with a service-driven mindset: you adeptly engage US and EU customers, KOLs, and medical societies by understanding their unique needs - you navigate and plan every interaction with an extreme sense of service, aligning with corporate pharma stakeholders and KOLs.
• Influence and escalation: you understand how pharma decision-making works and confidently escalate to leadership when necessary to move projects beyond initial hurdles and bypass common delays and objections.
• Technical dexterity: you have the ability to effectively and confidently deliver practical solutions (build and ship).
• Balancing compliance with business needs: you can skillfully balance pharma regulatory compliance and legal review processes with business objectives, navigating and resolving potential roadblocks without compromising project momentum.
• Product-smart: you understand not every customer request translates directly into a feature. You have the ability to generalize needs and prioritize solutions that deliver true value.

This role sits at approximately the 2-4 year experience level in event or meeting management - or a closely related function.The total compensation for this role is adjusted based on location, experience and travel frequency.

SpotMe recruits, compensates, and promotes regardless of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, parental status, or veteran status.

About Frontier

Frontier is a subsidiary of Fresh Prints. Fresh Prints is a New York-based, fast-growing, fully remote, 150-person company with most of our team based in India and the Philippines. A few years ago, Fresh Prints began helping other fast-growing companies build their teams. We got so good at it that we spun out a new company to focus exclusively on that — and called it Frontier.

At Frontier, we help companies grow full-time, cross-functional teams abroad. We hire the smartest people and place them into the best companies. In three years, we’ve never lost a client. If you’re interested in a Frontier role and you apply and are accepted, we’ll screen you through assessments and interviews and aim to get you an interview for a full-time job within the month.

Think of us as your personal talent agent — and good luck with the application! 😊

Please note: To ensure we find the best technical fit, our process will have a practical skills assessment prior to interviews.

• ABOUT TOP SHELF COLLECTIVE

Top Shelf Collective is a family of locally owned businesses based in Jackson Hole, Wyoming. The organization operates a diverse portfolio of companies, including The Liquor Store & Wine Loft of Jackson Hole, Jackson Hole Marketplace, The Vault of Jackson Hole, Jackson Hole Gift Baskets, Jackson Hole Wine Club, and Jackson Hole Connection.

Led by entrepreneur Stephan Abrams, Top Shelf Collective is built on a commitment to customer service, community involvement, operational excellence, and continuous improvement. With businesses spanning retail, hospitality, specialty services, and community-focused ventures, the organization is focused on creating exceptional experiences while continuing to grow and evolve.

ROLE OVERVIEW

The Chief of Staff serves as a trusted operational partner to the CEO, helping manage priorities, execute projects, improve business processes, and ensure important initiatives move forward.

This role sits at the intersection of executive support, operations, project management, business analysis, and process improvement. The Chief of Staff will work directly with the CEO across multiple businesses and initiatives, helping create structure, improve efficiency, and remove operational bottlenecks.

This is a highly dynamic role requiring strong business judgment, exceptional organization, proactive communication, and the ability to independently drive work forward with minimal oversight. The ideal candidate is resourceful, curious, highly accountable, and thrives in fast-moving environments where priorities can shift quickly.

KEY RESPONSIBILITIES

Executive Operations & Support

• Manage executive communications, inbox organization, and follow-up actions.
• Coordinate calendars, meetings, appointments, and recurring priorities.
• Prepare meeting summaries, reports, and internal documentation.
• Help prioritize competing requests and ensure key initiatives remain on track.
• Serve as a trusted operational partner to the CEO across multiple areas of the business.

Project Management & Special Initiatives

• Coordinate and manage projects from planning through execution.
• Track deliverables, deadlines, action items, and stakeholder responsibilities.
• Follow up with internal and external stakeholders to ensure progress.
• Support implementation of strategic initiatives and operational improvements.
• Assist with new business initiatives, research projects, and special assignments.

Research & Business Analysis

• Conduct research on vendors, products, services, technology solutions, and business opportunities.
• Gather information and provide organized recommendations to leadership.
• Assist with vendor evaluations, RFP creation, and solution comparisons.
• Analyze operational reports and identify trends, risks, or opportunities.
• Support decision-making through research, documentation, and analysis.

Operations & Process Improvement

• Identify inefficiencies and opportunities to improve workflows.
• Create and maintain SOPs, process documentation, and operational playbooks.
• Assist with implementation of systems, tools, and operational improvements.
• Help standardize recurring processes across multiple businesses.
• Ensure information and communication flow effectively between teams.

Technology & AI Enablement

• Research and recommend tools that improve productivity and efficiency.
• Assist with implementation of AI and automation solutions.
• Document workflows and support technology adoption initiatives.
• Help identify opportunities to streamline repetitive tasks and manual processes.

Cross-Functional Business Support

• Support initiatives across multiple businesses within the Top Shelf Collective portfolio.
• Coordinate with vendors, partners, consultants, and service providers.
• Assist with operational reporting, project tracking, and administrative workflows.
• Take ownership of recurring responsibilities and continuously improve them over time.

REQUIRED QUALIFICATIONS

• 4+ years of experience in operations, project management, executive support, business operations, or a similar role.
• Exceptional written and verbal English communication skills.
• Strong organizational and time management abilities.
• Demonstrated ability to manage multiple priorities simultaneously.
• Strong problem-solving, research, and analytical skills.
• High level of accountability and ownership.
• Ability to work independently and proactively identify solutions.
• Proficiency with Google Workspace, Microsoft Office, and modern collaboration tools.

PREFERRED QUALIFICATIONS

• Experience supporting founders, executives, or business owners.
• Experience working in entrepreneurial, startup, or small business environments.
• Experience creating SOPs and operational documentation.
• Familiarity with AI tools such as ChatGPT, Claude, Gemini, or similar platforms.
• Exposure to vendor management, procurement, operations, or process improvement.
• Experience coordinating multiple projects across different departments or business units.

IDEAL CANDIDATE PROFILE

• Proactive and highly resourceful.
• Naturally curious with a strong desire to learn.
• Comfortable operating in ambiguity and figuring things out independently.
• Strong attention to detail and follow-through.
• Excellent communicator who keeps stakeholders informed and aligned.
• Able to balance strategic thinking with hands-on execution.
• Process-oriented while remaining flexible and adaptable.
• Takes ownership of outcomes rather than simply completing assigned tasks.
• Excited by the opportunity to work directly with a business owner and support multiple projects.
• growing businesses.

COMPENSATION & BENEFITS

• Environment: Work directly with the CEO of a growing portfolio of locally owned businesses and gain exposure to a wide variety of business operations, projects, and leadership initiatives.
• Type: Full-time remote role.
• Shift: Monday–Friday, 8:00 AM – 5:00 PM EST.
• Opportunity: Play a key role in improving operations, implementing systems, and supporting business growth across multiple companies.

rd Time/NY (EST) business h ours.

Location:Raleigh, North Carolina, United StatesJob ID:R0123364Date Posted:2026-04-15Company Name:HITACHI ENERGY USA INCProfession (Job Category):Project/Program ManagementJob Schedule: Full timeRemote:YesJob Description:The opportunitySustainability starts at the design table—and this role puts you right at the center of that impact.

Headquarters: Ukraine
URL: http://developex.com

Developex is looking for an experienced Project Manager to help provide excellent service to our clients and participate in presale activities.

Requirements:

• 4+ years of experience as an IT Project Manager.
• Ability to organize work of the team (5+ employees) and customer cooperation.
• Understanding of the development process: release management, engineering infrastructure, Agile/SCRUM.
• Experience in preparing project documentation (PRD, Roadmap, effort estimation, WBS, team workload plan etc.).
• Experience in presale is a must!
• Familiar with system design, ability to do research on possible technical solutions for a business goal, or on a new technology - will be a great plus!
• Excellent written and spoken English, perfect communication skills.
• Good understanding of the technical side of projects.
• Experience and understanding of at least some of the technical domains and OS platforms: embedded, desktop, web (frontend), cloud, host-device communication, AI/ML.

Soft skills:

• Perfect communication skills.
• Independent thinking.
• Motivation for quality and results.
• Flexible, inventive, creative mind.
• Good multi-tasking skills and ability to switch.
• Good problem-solving skills.

Good to have:

• BA background is a great plus.
• A Product Owner/Marketing mindset and ability to research potential technical solutions or new technologies.
• Experience in presale activities is a plus:
  • Prepare effort estimation for a future project with engineering team.
  • Ability to research a client or possible technical solutions for a business goal, or new technologies.
• Profound knowledge in one or more of the listed business domains is a plus: gaming, healthcare, consumer electronics or audio.

We offer:

• Competitive compensation commensurate with your experience and contribution to the company.
• Attractive benefits package including paid vacations, sick leave, medical insurance, and other perks.
• Convenient and flexible work schedule allowing for an ideal work-life balance.
• Opportunities for professional growth and realization of potential within promising projects.
• Paid training and seminars for continuous learning and development.
• Friendly atmosphere and healthy relationships within a team of professionals.
• Stability and reliability of the company.

Join Developex and become part of our innovative team!

To apply: https://weworkremotely.com/remote-jobs/developex-project-and-presale-manager

About Us: Artera is an AI startup that develops medical artificial intelligence tests to personalize therapy for cancer patients. Artera is on a mission to personalize medical decisions for patients and physicians on a global scale.

Artera is seeking an experienced events contractor to coordinate, plan, and execute on successful conferences and other events. In this position, you will play a pivotal role in driving the commercial success of our organization, by ensuring an impactful and high-touch customer experience, driving lead generation and sales conversion. You will collaborate closely with Sales, Marketing, Medical Affairs, and other departments on conference attendance, conference activities, key metric collection, and event follow-up.

This position is expected to require approximately 40 hours per month on average, with occasional fluctuations around major conferences and events.

Essential Responsibilities:

Conference & Event Logistics Coordination

• Support end-to-end logistics for conferences, trade shows, and other marketing events, ensuring alignment with commercial and marketing strategies.

• Assist with pre-event planning activities including venue coordination, booth design specifications, and timeline development.

• Coordinate remotely with on-site teams and vendors to ensure seamless execution.

Show Services & Booth Management

• Orchestrate and order show services including electrical, internet, furniture, A/V equipment, and other booth requirements, as needed.

• Coordinate booth setup and teardown logistics, working with vendors and service providers to ensure professional presentation and brand consistency.

• Manage exhibit materials inventory, promotional collateral ordering, and booth asset tracking.

Registration & Administrative Coordination

• Manage attendee registration processes for Artera team members and booth staffing.

• Process and track sponsorship paperwork, contracts, and related documentation.

• Internal communication and coordination with Artera attendees.

Vendor & Budget Management

• Build and maintain relationships with event vendors, venues, and service providers.

• Negotiate contracts and hold vendors accountable for deliverables, timelines, and budget adherence.

• Track event expenses, process invoices, and ensure cost-effective execution aligned with budget constraints.

Documentation & Record-Keeping

• Maintain detailed records of event plans, vendor contracts, invoices, and transaction histories.

• Document event activities, vendor performance, and process improvements for future events.

• Track and compile key event metrics including attendance, lead generation, and expenses for reporting.

Logistics & Shipping Coordination

• Coordinate shipping logistics for event materials, including packing, labeling, and tracking shipments to and from venues.

• Arrange local courier services and coordinate material pickups/deliveries as needed.

Education and Experience Requirements:

• 3-5 years of experience in event management, preferably in the urology or oncology space.

• Experience coordinating and executing on medical conferences.

• Experience leading cross-functional initiatives, with demonstrable ability to achieve results, hold vendors accountable, and manage shifting priorities.

• Cultural Fit

  • Tight alignment with Artera’s values of Patient Success, Impact, Perseverance, Team Synergy, and Efficiency.

  • Capable of operating in a lean and cost-efficient way.

  • Results-oriented mindset, with a passion for driving fast and sustainable growth and delivering value to customers.

• Experience driving commercial success at fast-growth startups, with rapidly evolving products in a competitive landscape.

• Excellent communication and interpersonal skills, with the ability to build rapport with clients and internal stakeholders.

• Familiarity and experience with Google Suite tools including G-Drive, Google Sheets, Google Docs, etc.

$45 - $65 an hour

Competitive and commensurate with experience, qualifications, and other factors to be discussed during the interview process.

Equal Employee Opportunity: At Artera, we value bringing together individuals from diverse backgrounds to develop new and innovative solutions for patients and physicians. As an equal opportunity employer, we do not discriminate on the basis of race, color, religion, national origin, age, sex (including pregnancy), physical or mental disability, medical condition, genetic information gender identity or expression, sexual orientation, marital status, protected veteran status, or any other legally protected characteristic.

About Agile Defense

At Agile Defense we know that action defines the outcome and new challenges require new solutions. That’s why we always look to the future and embrace change with an unmovable spirit and the courage to build for what comes next.

Our vision is to bring adaptive innovation to support our nation’s most important missions through the seamless integration of advanced technologies, elite minds, and unparalleled agility—leveraging a foundation of speed, flexibility, and ingenuity to strengthen and protect our nation’s vital interests.

Requisition #: 1661

Job Title: Junior Scrum Master

Location: Remote

Clearance Level: Secret, Must Have Clearance to Start

Job Description

Role Overview:

The Junior Scrum Master supports Agile software development teams by coordinating sprint activities, maintaining delivery discipline, and assisting in the removal of team impediments. This role operates under the guidance of a Project Manager and focuses on day-to-day sprint execution rather than overall program governance.

The position is intended for an early-career Agile practitioner who is developing facilitation, coordination, and delivery management skills within a structured engineering environment.

Key Responsibilities:

• Facilitate daily standups and support sprint planning, reviews, and retrospectives under the guidance of the Project Manager.
• Maintain sprint boards and ensure work items are updated and accurately tracked.
• Monitor sprint progress and flag risks, blockers, or scope changes to the Project Manager.
• Ensure user stories are clearly documented and meet basic acceptance criteria before sprint commitment.
• Track action items from retrospectives and follow up on completion.
• Support backlog grooming sessions and assist with organizing priorities.
• Maintain delivery documentation such as sprint summaries and release notes.
• Promote team adherence to Agile principles and agreed-upon processes.

Education and Background

Typically has a Bachelors degree, and 1 - 3 years of experience, or equivalent relevant work experience; e.g., each year of work experience may be substituted for each year of education required.

Years of Experience

1–3 years of experience in a project coordination, technical support, or software delivery environment.

Required Skills

Required Qualifications:

• Basic understanding of Agile and Scrum methodologies.
• Experience using tools such as Jira, Azure DevOps, or similar backlog management platforms.
• Strong organizational and time management skills.
• Clear communication skills and ability to work effectively with technical teams.
• Ability to identify issues and escalate appropriately.

Preferred Skills

Preferred / Nice-to-Have Skills:

• Entry-level Scrum certification such as CSM or PSM I.
• Exposure to software development life cycle processes.
• Experience supporting cross-functional teams.
• Interest in growing into Scrum Master, Agile Lead, or Project Manager roles.
• Exposure to regulated or security-conscious development environments.

Working Conditions

Office environment

$100,000 - $130,000 a year

Our Core Values

Employees of Agile Defense are our number one priority, and the importance we place on our culture here is fundamental. Our culture is alive and evolving, but it always stays true to its roots. Here, you are valued as a family member, and we believe that we can accomplish great things together. Agile Defense has been highly successful in the past few years due to our employees and the culture we create together.

What makes us Agile? We call it the 6Hs, the values that define our culture and guide everything we do. Together, these values infuse vibrancy, integrity, and a tireless work ethic into advancing the most important national security and critical civilian missions. It’s how we show up every day. It’s who we are.

• Happy- Be Infectious. Happiness multiplies and creates a positive and connected environment where motivation and satisfaction have an outsized effect on everything we do.
• Helpful - Be Supportive. Being helpful is the foundation of teamwork, resulting in a supportive atmosphere where collaboration flourishes, and collective success is celebrated.
• Honest - Be Trustworthy. Honesty serves as our compass, ensuring transparent communication and ethical conduct, essential to who we are and the complex domains we support.
• Humble - Be Grounded. Success is not achieved alone, humility ensures a culture of mutual respect, encouraging open communication, and a willingness to learn from one another and take on any task.
• Hungry- Be Eager. Our hunger for excellence drives an insatiable appetite for innovation and continuous improvement, propelling us forward in the face of new and unprecedented challenges.
• Hustle - Be Driven. Hustle is reflected in our relentless work ethic, where we are each committed to going above and beyond to advance the mission and achieve success.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Docker has been one of the most loved brands in developer tooling, trusted by more than 20 million monthly users and over 20 billion container image pulls. From solo founders to the world’s largest companies, developers rely on Docker to build, share, and run their applications across our suite of products including Docker Desktop, Docker Hub, and Docker Scout.

We are a globally distributed, remote-first team building the tools that define how software gets built and delivered. As AI agents redefine software development, Docker is at the center of that shift, providing the sandboxed environments, verified images, and secure infrastructure that make autonomous workflows trustworthy by default.

The Secure Build team builds and operates the infrastructure behind Docker’s container builds. The team owns and runs Docker Build Cloud and Docker’s Hub build systems, which run millions of builds a year for hundreds of organisations, and is building the next generation of that: secure, sandboxed CI that isolates each build step and produces hardened images with strong, verifiable provenance, including for customers in regulated and air-gapped environments. A current focus is a hardened build runner that executes each workflow step inside its own micro-VM sandbox.

We’re looking for an Engineering Manager to lead this team. It’s a small, very senior group that recently came together, with strong technical leadership spread across it. You’ll own the team’s delivery, growth, and operational excellence, keep its high-scale production systems healthy, and be a real part of setting the team’s technical direction alongside the engineers who lead on different parts of the system.

The kind of person we’re looking for

The successful candidate leads first. They’re an experienced engineering manager at their best turning a senior team into a high-performing, value-delivering part of the wider Docker org: getting the process and team mechanics right, partnering well with Product, and navigating the personalities on and around the team. What sets them apart is that they stay deep in the technical work rather than steering from a distance. They’re active in technical design and in the PRs, they help shape the technical direction, and they’re happy to pick up code where it moves things forward. We’re not after a 50-50 player-coach, and we’re not after someone who’s left the engineering behind either; the balance tilts to leading, but they’re hands-on enough to be properly in the detail with the team. The team has strong technical leadership across it, and direction is set together rather than by any one person, so this isn’t about being the best engineer in the room or the deepest supply-chain-security expert. It’s about being engaged and credible enough to be a real part of how the team sets its direction, not standing apart from it. They care about security broadly: how modern attacks actually work, the OWASP Top 10, and where a build pipeline is exposed. They lead through judgement, unblocking, and direction-setting rather than process for its own sake, because that’s what a senior, autonomy-heavy team responds to. They’re comfortable owning the operational reality of production systems and on-call, and they’re energised rather than thrown by ambiguity. Above all they care about growing the engineers around them and shipping something customers actually trust.

Responsibilities:

• Lead a team of senior engineers operating Docker Build Cloud and Hub’s build systems and building Docker’s next generation of secure build infrastructure.

• Own delivery: turn an ambiguous, high-stakes roadmap, including time-bound commitments to regulated and federal customers, into a concrete plan the team can execute predictably.

• Get the team’s process and mechanics right, and partner closely with Product to turn strategy into a roadmap the team believes in.

• Stay deep in the technical work: active in design discussions and code review, hands-on in the code where it helps, rather than steering from a distance.

• Be a real part of setting the team’s technical direction, working with the engineers who lead on different parts of the system, while giving the whole team room to own technical decisions.

• This role may require participation in an on-call rotation to provide support outside of standard business hours, including evenings, weekends, and holidays, as needed.

• Be accountable for the reliability and operational excellence of the team’s production services, including a healthy, humane on-call rotation.

• Own the growth, development, and performance of each engineer on the team, and hire to strengthen it.

• Work across the wider org - Product, sales, commercial and legal, the Hub/registry team, and security - to align the team and shield it from churn.

• Hold a high bar for engineering excellence and raise the team’s security hygiene.

Qualifications

• 5+ years managing high-performing engineering teams, including engineers at or above their own level of technical seniority, with a track record of growing and retaining senior individual contributors.

• 8+ years of professional, hands-on, full-time software engineering experience in backend, infrastructure, or platform engineering.

• Bachelor’s degree in Computer Science, Engineering, or a related field, or equivalent practical experience

• A leader first: strong on team process and mechanics, on partnering with Product, and on reading and navigating the personalities on and around a team to make it more than the sum of its parts.

• Comfortable inheriting a team they didn’t build: earning the trust of experienced engineers, and owning the full range of performance conversations, including the difficult ones, fairly and directly.

• Technically deep and still hands-on: recent enough engineering chops to be active in design and code review, be a real part of setting technical direction with the team, and write code where it helps. Not the best engineer in the room or the deepest domain expert, but not a manager who’s left the technical detail behind either.

• A strong interest in security: how recent attacks have actually worked, the OWASP Top 10, and the build threat model. Familiarity with software supply chain security (SLSA, in-toto, provenance, signing such as cosign, SBOMs, vulnerability scanning) is valued, but we care more about security instinct and appetite than a checklist of tools.

• Understanding of CI/CD and build-system internals, container images and image hardening, and OCI registry mechanics.

• Experience operating production infrastructure: on-call, incident response, SLOs, and the realities of keeping high-traffic services healthy.

• Comfortable leading a distributed, remote-first team across European and US time zones, with a high degree of autonomy.

• Strong written and verbal communication, and a habit of staying close to customers.

• Hands-on familiarity with Go is a plus; it’s the team’s primary language.

What to expect

First 30 days

Get to know the team, the systems, and the commitments before changing anything. Build relationships with each engineer, understand the roadmap and what the team is building, and get hands-on enough with Build Cloud and the inherited systems to understand the on-call load you’re taking on.

First 90 days.

Own the delivery plan with the team and Product. Get the on-call rotation to a healthy, sustainable place. Be the team’s point of contact across the wider org.

One year Outlook

The team is delivering against its roadmap and operating its production systems reliably, the on-call and delivery cadence are sustainable, and the team is growing both in capability and in number.

Docker considers visa sponsorship on a case-by-case basis based on business needs.

Perks

• Freedom & flexibility; fit your work around your life

• Designated quarterly Whaleness Days plus end of year Whaleness break

• Home office setup; we want you comfortable while you work

• 16 weeks of paid Parental leave (after 6 months of employment)

• Technology stipend equivalent to $100 USD net/month

• PTO plan that encourages you to take time to do the things you enjoy

• Training stipend for conferences, courses and classes

• Equity; we are a growing start-up and want all employees to have a share in the success of the company

• Docker Swag

• Medical benefits, retirement and holidays vary by country

• Remote-first culture, with offices in Seattle and Paris

Docker embraces diversity and equal opportunity. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. The more inclusive we are, the better our company will be.

#LI-REMOTE

About us Intellum is the leader in corporate education technology and powers the largest, most successful customer, partner, and employee learning programs in the world. Large brands and fast-moving companies like Google, Meta, Amazon, Walmart, Xero, Atlassian, Mailchimp, Airbnb, Stripe, and TikTok rely on Intellum to engage and educate the audiences they touch. We have always been a “remote first” company and are proud to have team members located all over the world. We value Curiosity, Creativity, Perseverance, and Kindness and strive to demonstrate these core values every day. Our culture is very important to us. We invest in our people in fun and exciting ways, including personal development budgets and an annual all-company retreat that is focused less on work and more on human connections. We are in growth mode, and our “smart growth” approach ensures that we will continue to scale our company effectively. This is not a traditional Project Manager role focused on internal stakeholders, PMO governance, or back-office project tracking. This is a client-facing SaaS implementation and onboarding role responsible for guiding Intellum customers through complex technical implementations, platform launches, integrations, and customer-specific configuration projects. The Implementation Project Manager plays a key role in delivering efficient and effective services experiences for new and existing Intellum clients. Responsible for directly managing end-to-end implementation projects and technical initiatives, the TPM ensures alignment between technical requirements and business goals while providing a structured, high-quality customer experience. This role requires strong project management capabilities, platform expertise, and the ability to collaborate across internal and customer teams to deliver measurable outcomes. As a member of the Technical Project Management team within Professional Services, you will guide internal stakeholders and clients through complex implementation efforts, proactively identifying risks, resolving issues, and providing clear technical guidance throughout the project lifecycle. You will partner closely with cross-functional teams, including Sales, Customer Success, Product, Engineering, Support, and Education, to ensure clients are positioned for long-term adoption and success. This role reports to the Director of Technical Project Management. Responsibilities: Project Management & Work Quality Lead multiple implementation projects simultaneously, from kickoff through delivery, ensuring all milestones are met on time and within budget. Manage end-to-end technical projects requiring cross-functional alignment and execution for new and existing customers. Drive quality project delivery and long-term customer health by establishing clear project plans, tracking progress, identifying and mitigating risk, and conducting post-project debriefs. Coordinate internal and client-facing resources, aligning project delivery with customers’ desired business outcomes and Intellum’s company targets. Technical & Platform Expertise Demonstrate strong platform knowledge and guide clients through technical decision

Role OverviewA project manager is responsible for the scope, schedule, cost, quality, and client satisfaction of a project throughout its entire lifecycle.

CodePath is the largest educator of college computer science students in the country. We have trained over 50,000 students from 1,000+ universities. Our partners include Amazon, Google, Meta, and 4,000+ companies across the industry. We’ve been training the next generation of technical talent for nearly a decade, and we just launched a $150M initiative with Anthropic, building one of the most ambitious AI workforce programs in the world.

We’re now expanding into new markets and scaling our team so we can move at the speed AI is transforming the workforce. People joining CodePath now will have the opportunity to help architect the next frontier of our work.

We are building toward millions of learners, hundreds of millions in revenue, and billions in economic impact for a generation of technical talent who have historically been locked out of tech. If you want to own something and be part of a 0-to-1 journey at an organization moving at the speed of AI, we think you’d love it here.

About the Role

Location: Remote, United States

Role Type: Full-Time

Reports To: Sr. Director of Learning or Delegate

Compensation: $110,000-$150,000 per year

Senior Managers are high-agency leadership roles for senior learning operators who thrive in complex, live environments. They take responsibility for propagating delivery fidelity, staff and student outcomes, and retention and impact success at scale.

A Senior Manager combines live presence and authority with deep fluency in systems, data, contractual obligations, and workflows, enabling them to orchestrate complex programs in real time while maintaining north-stars and coherence behind the scenes. They operate across diverse delivery models and organizational contexts—from intimate, high-touch settings to large, multi-container environments—adapting style and tactics without compromising core principles.

This role builds vibrant systems capacity by establishing delivery norms, patterns, standards, and expectations that cascade through managers, instructors, and fellows—enabling programs to scale without loss of quality, coherence, or trust.

About CodePath LearningCodePath Learning drives and owns the successful delivery of CodePath programs. Our programs take many forms: large-scale Zoom sessions, on-site university partnerships, earned-revenue programs, and more. We serve tens of thousands of college-level learners every term with the goal of helping them land their dream job or internship.

We are accountable for the operational, instructional, learner experience, and program quality dimensions of delivery—from program launch and staffing through live classroom execution and learner support.

Our programs are highly interactive by design. A single session may involve hundreds of learners moving between large-group instruction and small-group breakout experiences led by Instructors and Tech Fellows (our home-grown tutoring team). We often run tens of sessions nightly, commonly serving over ten-thousand learners per week.

Delivering this experience requires more than logistics. It requires strong operational orchestration, real-time decision-making, and the ability to keep learners, instructional staff, communications, technology, and support systems moving together toward a shared outcome.

Team members may support live Zoom classrooms, staffing and scheduling, learner and partner communications, launch readiness, quality assurance, issue resolution, instructional operations, and continuous improvement efforts across the learner journey.

What You Will Do

Lead Others, Directly and Indirectly

• Lead teams comprised 1-2 layers of reports (total size from 30-300+ team members, direct reports 0-5)

• Own direct reports’ successful development, tracking to the Learning team’s norms and values, and hold the quality bar across their programs

• Provide functional decision guardrails for staffing, budget, and program scope so roles in your stack can move without escalating

• Partner with the Senior Director of Learning on capacity planning and seasonal staffing

Lead Launches and Live Course Streams

• Own end-to-end program delivery across formats, ensuring consistent execution at scale

• Fluently track course and curriculum intent, mapping it to real-time decisions for 1-3 layers of staff across various deployment terrains (large scale zoom, credit-bearing onsite, employer-sponsored, etc.)

• Intimately understand our data warehouse, admissions, and course completion tooling, to plan runs effectively, and build and lead interventions and modifications successfully

• Provide coherent, resonant, and inspiring leadership and directives on the above, for your managers, coordinators, and instructional staff

Iterate the Systems Learning Depends On

• Author playbooks, workflows, and run plans that enable teams to flexibly and consistently achieve outrageous learner success, at scale

• Troubleshoot workflows, data flows, operating plans, and personnel SOPs in accordance with department values and first-principles

• Quality check program formats and local setup against course intent and blueprints in advance and in real-time, to ensure that things run–in real time– as intended

Key Success Metrics

• Across the portfolio, programs hold a student satisfaction score (NPS) of 60 or higher and a course completion rate of 75 percent or higher

• 90 percent or more of Instructors and Tech Fellows return between cycles

• Managers, Coordinators, and Instructional Teams resolve problems with fidelity to departmental values, using tools and framing you have systematized

• New programs launch without preventable orchestration gaps

• Delivery quality holds or improves term over term as the org scales

This Role Might Be for You if

• You have 5+ years in program operations or delivery management

• You can win and direct a (or several) Zoom room/s of 500+ easily and on-contact, earning rapid confidence from students, peers, and program leadership

• You have successfully trained and manage 1-3  layers of actively deployed reports, for 2+ years (this one is required, not a nice-to-have)

• You have simultaneously run multiple programs serving hundreds or thousands of learners, across different formats

• You use data to catch problems early, not just report on outcomes

• You bring excellent judgment on staffing, budget, and program design, under real constraints

• A higher education, university partnership, or edtech background is a strong plus

• You are an operator who can learn the education context, not an educator looking to manage

• You have a stellar body of demonstrated work in programs quality, scaling, and outcomes in and under real-world conditions

• Tooling: Expert level Zoom skills required: Asana, Github, Notion, gSuite, Claude a plus

Delivery Environment & Schedule

CodePath programs are delivered remotely across multiple U.S. time zones. During active course terms, this role regularly supports evening program operations and may occasionally participate in live sessions, launches, escalations, or high-priority events.

Many live courses run between approximately 6:00 PM and 10:00 PM Eastern Time. Candidates should be comfortable actively overseeing and engaging program delivery during these hours, while balancing their schedules appropriately outside of live delivery periods.

Full-Time Employee Benefits

This is a 100% remote position—work from anywhere in the U.S.! CodePath prioritizes employee well-being with a competitive benefits package to support your health, financial security, and work-life balance.

• Health & Wellness: Medical, dental, and vision insurance (90% employer-covered for employees and dependents), employer-funded healthcare reimbursement, FSAs, and Employee Assistance Program

• Financial Security: 401(k), employer-paid life & disability insurance, and identity theft protection

• Work-Life Balance: Generous PTO, paid holidays, 10 weeks of fully paid parental leave, and an annual year-end company closure (Dec 24 – Jan 2)

• Professional Growth: $1,000 annual professional development stipend and home office setup support

• ​​Student Loan Forgiveness: CodePath is a qualifying employer for Public Service Loan Forgiveness (PSLF), helping employees manage student loan debt

• Additional Perks: Pet wellness plans, legal services, home/auto insurance discounts, and exclusive marketplace savings

Pay range

$110,000—$150,000 USD

Job Title: Software Engineering Manager Location: Remote – US Salary Range: $130,000 – 160,000 + Bonus Eligible Who we are: Lynx delivers modular, open standards–based software that transforms how high-assurance, mission-critical edge systems are built, deployed, and maintained.

About MMSAre you looking to join a company where your contributions truly matter, and where you'll be part of a supportive, innovative team?

CodePath is an AI-native organization building pathways into tech for the next generation of engineers, CTOs, and founders. We deliver industry-vetted technical courses and programs to learners across the country.

We operate with the pace and ownership culture of a technical startup. Our team runs on Claude, partners with Anthropic, and uses AI as a core part of how we work. The problems here are technically hard, the impact is visible, and the people are sharp.

With 40,000+ learners and alumni from 1,100+ colleges now working at 4,050 companies, including Amazon, Google, and Meta, we are reshaping who leads tech and how the industry gets built.

About the Role

Location: Remote (United States, Europe, Canada, or LATAM)

Role Type: Full-Time

Reporting to: VP of Engineering

Compensation: $140,000 to $178,000 per year for US-based applicants. Adjusted contingent on location for applicants based in Canada, LATAM, and Europe.

CodePath’s educational programs run on our learning platform, a set of applications spanning admissions, course delivery, grading, career coaching, and reporting. A small engineering team builds and maintains all of it. As we build more and serve more learners, we need someone whose job is to keep that work organized, tested, and moving.

We’re looking for an Engineering Project and QA Manager who works alongside our engineers day to day. You’ll keep projects organized and moving, make sure what we build gets tested and bugs get fixed, and keep the engineers, the product team, and the internal teams who use our tools in sync.

Key Activities

• Keep engineering projects organized and moving: track what’s in flight, flag what’s blocked, and help the team stay clear on what’s next

• Own quality: test what we build, use AI to automate the repetitive parts, and write Capybara tests where they’re worth it

• Run the bug pipeline: reproduce issues, prioritize them, route them to the right engineer, and confirm the fix

• Be the day-to-day connection between the engineers, the product team, and the internal teams who use our tools

• Work with us to determine when adding process or rituals might be useful, but being thoughtful about the cost and friction

• Report on status so the team and leadership know where things stand

Qualifications

• 4+ years in a project management, delivery, or QA role, ideally on a small engineering team

• Technical enough to work closely with engineers: you can reproduce a bug, read a stack trace, and write a test case to automate fixing it

• Hands-on QA experience: you’ve owned testing and a bug pipeline, manual or automated

• Comfort using AI tools to automate work you used to do by hand

• Good judgment about process: you add structure when it helps and leave it out when it doesn’t

• Strong written and verbal communication, and you work well with people

• Comfort with ambiguity and small-team dynamics. You’ve worked without heavy process and know how to keep things moving without it

• Passion for education and desire to make a positive impact

Nice to Haves

• Familiarity with Ruby on Rails or Django codebases, the stacks we run

• Experience with Capybara, RSpec, or comparable testing tools

• Experience working with product managers and non-technical stakeholders

• Experience as the first project manager or QA hire on a team

Compensation

CodePath has standardized salaries based on the position’s level, no matter where you live. For this role, we’re hiring for an individual contributor position at an annual salary of $140,000 to $178,000 per year for US-based applicants. Adjusted contingent on location for applicants based in Canada, LATAM, and Europe. Salary is determined based on your relevant experience and skills as evaluated through our interview process.

Full-Time Employee Benefits

This is a 100% remote position—work from anywhere in the U.S.! CodePath prioritizes employee well-being with a competitive benefits package to support your health, financial security, and work-life balance.

• Health & Wellness: Medical, dental, and vision insurance (90% employer-covered for employees and dependents), employer-funded healthcare reimbursement, FSAs, and Employee Assistance Program

• Financial Security: 401(k), employer-paid life & disability insurance, and identity theft protection

• Work-Life Balance: Generous PTO, paid holidays, 10 weeks of fully paid parental leave, and an annual year-end company closure (Dec 24 – Jan 2)

• Professional Growth: $1,000 annual professional development stipend and home office setup support

• ​​Student Loan Forgiveness: CodePath is a qualifying employer for Public Service Loan Forgiveness (PSLF), helping employees manage student loan debt

• Additional Perks: Pet wellness plans, legal services, home/auto insurance discounts, and exclusive marketplace savings

Pay range

$140,000—$178,000 USD

For over 20 years, Smartsheet has empowered teams to manage work seamlessly and scale solutions smarter. Now, in our most ambitious chapter yet, we are uniting human teams with AI agents. By orchestrating the work agents do best, automating manual tasks and uncovering insights at scale, we create the space for people to focus on what truly matters: judgment, creativity, and big thinking. That is magic at work, and it’s what we show up for every day.

The Projects & Portfolios pillar at Smartsheet is at the heart of how teams plan, execute, and deliver work at scale. As an Engineering Manager focused on resource and scenario planning, you’ll lead a talented team building the features that help organizations allocate the right people to the right work and model complex planning decisions with confidence. This is a high-impact role within a collaborative engineering organization, where you’ll partner closely with product, design, and cross-functional stakeholders to shape the roadmap and drive technical strategy for capabilities used by some of the world’s largest enterprises.

You will report to the Senior Director of Engineering and can be based in our Bellevue, WA office or work remotely from anywhere in the US where Smartsheet is a registered employer.

You Will:

• Manage one or more related teams of 6–10+ full-stack software engineers, driving development of advanced planning capabilities within the Smartsheet product
• Lead cross-functional technical efforts spanning multiple upstream dependents, partner teams, and internal consumers, building alignment and resolving systemic dependencies across the organization
• Plan and deliver complex, end-to-end projects with high technical ambiguity, managing risks, communicating clearly to stakeholders, and building cross-team consensus
• Partner closely with product management, UX, security, and other engineering pillars to shape technical roadmaps and contribute to long-range platform strategy
• Hire exceptional engineering talent and grow your teams by attracting, developing, and advancing great engineers strategically across multiple teams
• Mentor and coach both individual contributors and managers within and beyond your teams, identifying and developing potential successors
• Own quarterly and annual technical and operational goals for your platform area, managing metrics, reporting, and continuous improvement initiatives
• Communicate effectively with executives and non-technical stakeholders, anticipating cross-team conflicts and proactively driving resolution
• Champion AI adoption in both software and platform engineering lifecycles, leveraging shared learnings to improve operational efficiency and customer experiences

You Have:

• You have 8+ years of software engineering experience and 2+ years managing software engineering teams
• You have deep software development skills in at least one systems development language such as Java, C++ or Python
• You have experience with modern technology stacks with a bent for building scalable, highly available customer-facing cloud applications
• You have experience in a technology that you’re personally excited about, such as distributed systems, systems automation, and cloud technologies
• Experience with AWS or another cloud environment (ECS, SNS, SQS, Lambda, RDS, etc)
• Proficiency with observability: metrics, distributed tracing, alerting, and SLO/SLA management at scale
• Experience with Agile/Scrum and iterative delivery on long-horizon infrastructure projects
• Ability to balance engineering excellence with operational pragmatism
• Provides direct, constructive feedback and supports engineer growth at all levels
• You like to dive in, learn new things, and want to build awesome products
• You have demonstrated experience in driving the strategic adoption of AI technologies across engineering teams
• CS/Engineering degree or equivalent practical experience
• Must be legally eligible to work in the US on an ongoing basis

Current US Perks & Benefits:

• Employer subsidized medical/vision and dental coverage for full-time employees
• 401k Match to help you save for your future (50% of your contribution up to the first 6% of your eligible pay)
• Monthly stipend to support your work and productivity
• Flexible Time Away Program, plus Sick Time Off
• US employees are automatically covered under Smartsheet-sponsored life insurance, short-term, and long-term disability plans
• US employees receive 12 paid holidays per year
• Up to 24 weeks of Parental Leave
• Personal paid Volunteer Day to support our community
• Opportunities for professional growth and development including access to Udemy online courses
• Company Funded Perks, including a counseling membership, local retail discounts, and your own personal Smartsheet account
• Teleworking options from any registered location in the U.S. (role specific)

Smartsheet provides a competitive base salary range for roles that may be hired in different geographic areas we are licensed to operate our business from. Actual compensation is determined by several factors including, but not limited to, level of professional, educational experience, skills, and specific candidate location. In addition, this role will be eligible for a market competitive incentive opportunity.

US Base Salary Pay Range

$192,500—$227,500 USD

Get to Know Us:

At Smartsheet, your ideas are heard, your potential is supported, and your contributions have real impact. You’ll have the freedom to explore, push boundaries, and grow beyond your role. We welcome diverse perspectives and nontraditional paths—because we know that impact comes from individuals who care deeply and challenge thoughtfully. When you’re doing work that stretches you, excites you, and connects you to something bigger, that’s magic at work. Let’s build what’s next, together.

Equal Opportunity Employer:

Smartsheet is an Equal Opportunity (EEO) employer committed to fostering an inclusive environment with the best employees. It is our policy to provide equal employment opportunities to all qualified applicants in accordance with applicable laws in the US, UK, Australia, Germany, Costa Rica, Japan, Bulgaria, and India. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

If there are preparations we can make to help ensure you have a comfortable and positive interview experience, please let us know.

#LI-Remote