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Manages end-to-end operational delivery of creative projects, coordinates between designers and stakeholders, and ensures timely asset completion across concurrent initiatives.
*Please note this is a contract role and you must be registered as an independent contractor.- W2 contract*
About the Role
Position: Creative Project Manager
Start Date: asap
Length: 12 months
Full Time
Location: LA/ West Hollywood (remote-occasional travel required for designated events (e.g., Seattle, Austin, London)
Role Purpose
The Creative Project Manager leads the end-to-end operational management of high-visibility creative projects across the Enterprise Communications function. Operating with exceptional organization, proactive ownership, and a strong understanding of design workflows, this role ensures that all creative assets ranging from concept development to final delivery are executed with accuracy, urgency, and craftsmanship. Serving as the primary liaison between designers, business partners, and stakeholders, the Creative Project Manager ensures clarity of briefs, alignment with the brand, and efficient movement of work through a complex organization. This role strengthens the quality and consistency of creative output, supports continuous improvement across tools and processes, and upholds the operational discipline needed to deliver across many concurrent projects.
Responsibilities
Creative Production Planning & Execution
Operational Excellence & Process Improvement
Stakeholder Engagement & Cross-Functional
Shared Accountabilities & Dependencies
Qualifications
Chief of Staff manages CEO's strategic initiatives, drives cross-functional project execution, and supports M&A activities while serving as strategic advisor to executive leadership.
Chief of Staff reporting to CEO who drives execution of strategic initiatives, oversees cross-functional projects, and supports M&A and business development activities.
Chief of Staff partners with CEO and executive leadership to drive strategic initiatives, execute business priorities, and optimize cross-functional operations.
Leads end-to-end execution of pharma congress, webinar, and medical education events, configuring engagement platforms and coordinating stakeholders from planning through live delivery.
It takes 15 years to move a single drug from the lab to patients, and a huge share of that journey goes into pharma’s pre-launch, launch and commercial activities.
Onomi exists to make pharma and HCP live engagement work better. We give pharma teams one solution to run their in-person and virtual engagements while capturing every interaction in their CRM. We call this “live engagement intelligence” and over 100 pharma companies use our solutions worldwide.
By making events easier to manage and measure, we help pharma create better experiences for HCPs, at a lower cost. Our solution turns complex congress engagements, webinars, standalone meetings, advisory boards and field-led meetings into meaningful connections that drive results for commercial and medical teams.
This position is the ideal role for an agency/pharma meetings project manager or event/meeting planner with experience in congress/convention or medical education planning and execution, and interested in technology, engagement and analytics.
You bring 2+ years of prior experience in congress engagement, KOL and pharma stakeholder management, congress and medical education event project planning and execution. You know the quirks of event approval workflows across Commercial, Medical and Legal Review, not just that they exist, but how they actually slow things down and how to work them.
As a Project Manager, Life Sciences with Onomi, your role will be to lead and execute end-to-end congress, webinar, adboard and medical education event projects both onsite and remote.
This will involve independently building, configuring and launching our suite of live engagement apps (web, mobile, portal, video, AI) using our SpotMe Backstage Content Management System (30%).
You will be professionally managing our customers, and other senior stakeholders with clear, timely communications to enhance the HCP experience adding value across the entire project lifecycle (20%).
As you approach the live event, you will coordinate closely with stakeholders to ensure seamless execution on event day. You will be training faculty, field sales team, booth staff and agencies, and thoroughly reviewing the event apps to guarantee flawless delivery. You will ensure that onsite technology (interaction tracking with apps, microapps, iPads, badge printers) has been fully configured and tested end-to-end. (20%).
For the live event, your responsibilities may vary depending on the type of modules being used but may include ensuring speakers are fully briefed and prepared, whether they’re presenting in a webinar, hosting a virtual session, or speaking onsite at a medical standalone or symposium. You will be responsible for all event operations running smoothly for both virtual and face to face projects (20%).
Following the event, you’ll handle post-event communications, analyze event data, and deliver detailed reports, dashboards and recommendations to the customer, highlighting successes and identifying areas for future improvement (10%).
During your 6-month ramp-up period:
In your first 3 months, you will onboard, get hands-on with our product and solutions, become familiar with our existing standard operating procedures and get introduced to our services, implementation, product and sales teams. This means you will:
In your first 6 months, you have:
At 12 months, as a SpotMe product and CongressIQ subject matter expert, you will have grown well beyond delivery into a trusted, multi-format expert who shapes how we run programs:
This role requires frequent travel, out of hours availability and weekend work. About 20 to 40% of your time will be spent traveling onsite. Project planning typically occurs 3-9 weeks in advance, depending on project type.
This role sits at approximately the 2-4 year experience level in event or meeting management - or a closely related function.The total compensation for this role is adjusted based on location, experience and travel frequency.
SpotMe recruits, compensates, and promotes regardless of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, parental status, or veteran status.
Leads end-to-end planning and execution of pharma congress, webinar, and medical education events using engagement software platforms and CMS tools.
It takes 15 years to move a single drug from the lab to patients, and a huge share of that journey goes into pharma’s pre-launch, launch and commercial activities.
Onomi exists to make pharma and HCP live engagement work better. We give pharma teams one solution to run their in-person and virtual engagements while capturing every interaction in their CRM. We call this “live engagement intelligence” and over 100 pharma companies use our solutions worldwide.
By making events easier to manage and measure, we help pharma create better experiences for HCPs, at a lower cost. Our solution turns complex congress engagements, webinars, standalone meetings, advisory boards and field-led meetings into meaningful connections that drive results for commercial and medical teams.
This position is the ideal role for an agency/pharma meetings project manager or event/meeting planner with experience in congress/convention or medical education planning and execution, and interested in technology, engagement and analytics.
You bring 2+ years of prior experience in congress engagement, KOL and pharma stakeholder management, congress and medical education event project planning and execution. You know the quirks of event approval workflows across Commercial, Medical and Legal Review, not just that they exist, but how they actually slow things down and how to work them.
As a Project Manager, Life Sciences with Onomi, your role will be to lead and execute end-to-end congress, webinar, adboard and medical education event projects both onsite and remote.
This will involve independently building, configuring and launching our suite of live engagement apps (web, mobile, portal, video, AI) using our SpotMe Backstage Content Management System (30%).
You will be professionally managing our customers, and other senior stakeholders with clear, timely communications to enhance the HCP experience adding value across the entire project lifecycle (20%).
As you approach the live event, you will coordinate closely with stakeholders to ensure seamless execution on event day. You will be training faculty, field sales team, booth staff and agencies, and thoroughly reviewing the event apps to guarantee flawless delivery. You will ensure that onsite technology (interaction tracking with apps, microapps, iPads, badge printers) has been fully configured and tested end-to-end. (20%).
For the live event, your responsibilities may vary depending on the type of modules being used but may include ensuring speakers are fully briefed and prepared, whether they’re presenting in a webinar, hosting a virtual session, or speaking onsite at a medical standalone or symposium. You will be responsible for all event operations running smoothly for both virtual and face to face projects (20%).
Following the event, you’ll handle post-event communications, analyze event data, and deliver detailed reports, dashboards and recommendations to the customer, highlighting successes and identifying areas for future improvement (10%).
During your 6-month ramp-up period:
In your first 3 months, you will onboard, get hands-on with our product and solutions, become familiar with our existing standard operating procedures and get introduced to our services, implementation, product and sales teams. This means you will:
In your first 6 months, you have:
At 12 months, as a SpotMe product and CongressIQ subject matter expert, you will have grown well beyond delivery into a trusted, multi-format expert who shapes how we run programs:
This role requires frequent travel, out of hours availability and weekend work. About 20 to 40% of your time will be spent traveling onsite. Project planning typically occurs 3-9 weeks in advance, depending on project type.
This role sits at approximately the 2-4 year experience level in event or meeting management - or a closely related function.The total compensation for this role ranges from $70,000-$95,000 annually, adjusted based on location, experience and travel frequency.
SpotMe recruits, compensates, and promotes regardless of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, parental status, or veteran status.
Manages end-to-end life sciences event projects including congress engagements, webinars, and medical education initiatives, coordinating stakeholders and configuring engagement technology platforms.
It takes 15 years to move a single drug from the lab to patients, and a huge share of that journey goes into pharma’s pre-launch, launch and commercial activities.
Onomi exists to make pharma and HCP live engagement work better. We give pharma teams one solution to run their in-person and virtual engagements while capturing every interaction in their CRM. We call this “live engagement intelligence” and over 100 pharma companies use our solutions worldwide.
By making events easier to manage and measure, we help pharma create better experiences for HCPs, at a lower cost. Our solution turns complex congress engagements, webinars, standalone meetings, advisory boards and field-led meetings into meaningful connections that drive results for commercial and medical teams.
This position is the ideal role for an agency/pharma meetings project manager or event/meeting planner with experience in congress/convention or medical education planning and execution, and interested in technology, engagement and analytics.
You bring 2+ years of prior experience in congress engagement, KOL and pharma stakeholder management, congress and medical education event project planning and execution. You know the quirks of event approval workflows across Commercial, Medical and Legal Review, not just that they exist, but how they actually slow things down and how to work them.
As a Project Manager, Life Sciences with Onomi, your role will be to lead and execute end-to-end congress, webinar, adboard and medical education event projects both onsite and remote.
This will involve independently building, configuring and launching our suite of live engagement apps (web, mobile, portal, video, AI) using our SpotMe Backstage Content Management System (30%).
You will be professionally managing our customers, and other senior stakeholders with clear, timely communications to enhance the HCP experience adding value across the entire project lifecycle (20%).
As you approach the live event, you will coordinate closely with stakeholders to ensure seamless execution on event day. You will be training faculty, field sales team, booth staff and agencies, and thoroughly reviewing the event apps to guarantee flawless delivery. You will ensure that onsite technology (interaction tracking with apps, microapps, iPads, badge printers) has been fully configured and tested end-to-end. (20%).
For the live event, your responsibilities may vary depending on the type of modules being used but may include ensuring speakers are fully briefed and prepared, whether they’re presenting in a webinar, hosting a virtual session, or speaking onsite at a medical standalone or symposium. You will be responsible for all event operations running smoothly for both virtual and face to face projects (20%).
Following the event, you’ll handle post-event communications, analyze event data, and deliver detailed reports, dashboards and recommendations to the customer, highlighting successes and identifying areas for future improvement (10%).
During your 6-month ramp-up period:
In your first 3 months, you will onboard, get hands-on with our product and solutions, become familiar with our existing standard operating procedures and get introduced to our services, implementation, product and sales teams. This means you will:
In your first 6 months, you have:
At 12 months, as a SpotMe product and CongressIQ subject matter expert, you will have grown well beyond delivery into a trusted, multi-format expert who shapes how we run programs:
This role requires frequent travel, out of hours availability and weekend work. About 20 to 40% of your time will be spent traveling onsite. Project planning typically occurs 3-9 weeks in advance, depending on project type.
This role sits at approximately the 2-4 year experience level in event or meeting management - or a closely related function.The total compensation for this role is adjusted based on location, experience and travel frequency.
SpotMe recruits, compensates, and promotes regardless of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, parental status, or veteran status.
Chief of Staff manages CEO priorities, drives cross-functional projects, improves business processes, and removes operational bottlenecks across multiple businesses.
Frontier is a subsidiary of Fresh Prints. Fresh Prints is a New York-based, fast-growing, fully remote, 150-person company with most of our team based in India and the Philippines. A few years ago, Fresh Prints began helping other fast-growing companies build their teams. We got so good at it that we spun out a new company to focus exclusively on that — and called it Frontier.
At Frontier, we help companies grow full-time, cross-functional teams abroad. We hire the smartest people and place them into the best companies. In three years, we’ve never lost a client. If you’re interested in a Frontier role and you apply and are accepted, we’ll screen you through assessments and interviews and aim to get you an interview for a full-time job within the month.
Think of us as your personal talent agent — and good luck with the application! 😊
Please note: To ensure we find the best technical fit, our process will have a practical skills assessment prior to interviews.
Top Shelf Collective is a family of locally owned businesses based in Jackson Hole, Wyoming. The organization operates a diverse portfolio of companies, including The Liquor Store & Wine Loft of Jackson Hole, Jackson Hole Marketplace, The Vault of Jackson Hole, Jackson Hole Gift Baskets, Jackson Hole Wine Club, and Jackson Hole Connection.
Led by entrepreneur Stephan Abrams, Top Shelf Collective is built on a commitment to customer service, community involvement, operational excellence, and continuous improvement. With businesses spanning retail, hospitality, specialty services, and community-focused ventures, the organization is focused on creating exceptional experiences while continuing to grow and evolve.
ROLE OVERVIEW
The Chief of Staff serves as a trusted operational partner to the CEO, helping manage priorities, execute projects, improve business processes, and ensure important initiatives move forward.
This role sits at the intersection of executive support, operations, project management, business analysis, and process improvement. The Chief of Staff will work directly with the CEO across multiple businesses and initiatives, helping create structure, improve efficiency, and remove operational bottlenecks.
This is a highly dynamic role requiring strong business judgment, exceptional organization, proactive communication, and the ability to independently drive work forward with minimal oversight. The ideal candidate is resourceful, curious, highly accountable, and thrives in fast-moving environments where priorities can shift quickly.
KEY RESPONSIBILITIES
Executive Operations & Support
Project Management & Special Initiatives
Research & Business Analysis
Operations & Process Improvement
Technology & AI Enablement
Cross-Functional Business Support
REQUIRED QUALIFICATIONS
PREFERRED QUALIFICATIONS
IDEAL CANDIDATE PROFILE
COMPENSATION & BENEFITS
rd Time/NY (EST) business h ours.
Leads end-to-end pharma event projects from planning through execution, configuring engagement platforms, managing stakeholders, and coordinating on-site technology delivery.
It takes 15 years to move a single drug from the lab to patients, and a huge share of that journey goes into pharma’s pre-launch, launch and commercial activities.
Onomi exists to make pharma and HCP live engagement work better. We give pharma teams one solution to run their in-person and virtual engagements while capturing every interaction in their CRM. We call this “live engagement intelligence” and over 100 pharma companies use our solutions worldwide.
By making events easier to manage and measure, we help pharma create better experiences for HCPs, at a lower cost. Our solution turns complex congress engagements, webinars, standalone meetings, advisory boards and field-led meetings into meaningful connections that drive results for commercial and medical teams.
This position is the ideal role for an agency/pharma meetings project manager or event/meeting planner with experience in congress/convention or medical education planning and execution, and interested in technology, engagement and analytics.
You bring 2+ years of prior experience in congress engagement, KOL and pharma stakeholder management, congress and medical education event project planning and execution. You know the quirks of event approval workflows across Commercial, Medical and Legal Review, not just that they exist, but how they actually slow things down and how to work them.
As a Project Manager, Life Sciences with Onomi, your role will be to lead and execute end-to-end congress, webinar, adboard and medical education event projects both onsite and remote.
This will involve independently building, configuring and launching our suite of live engagement apps (web, mobile, portal, video, AI) using our SpotMe Backstage Content Management System (30%).
You will be professionally managing our customers, and other senior stakeholders with clear, timely communications to enhance the HCP experience adding value across the entire project lifecycle (20%).
As you approach the live event, you will coordinate closely with stakeholders to ensure seamless execution on event day. You will be training faculty, field sales team, booth staff and agencies, and thoroughly reviewing the event apps to guarantee flawless delivery. You will ensure that onsite technology (interaction tracking with apps, microapps, iPads, badge printers) has been fully configured and tested end-to-end. (20%).
For the live event, your responsibilities may vary depending on the type of modules being used but may include ensuring speakers are fully briefed and prepared, whether they’re presenting in a webinar, hosting a virtual session, or speaking onsite at a medical standalone or symposium. You will be responsible for all event operations running smoothly for both virtual and face to face projects (20%).
Following the event, you’ll handle post-event communications, analyze event data, and deliver detailed reports, dashboards and recommendations to the customer, highlighting successes and identifying areas for future improvement (10%).
During your 6-month ramp-up period:
In your first 3 months, you will onboard, get hands-on with our product and solutions, become familiar with our existing standard operating procedures and get introduced to our services, implementation, product and sales teams. This means you will:
In your first 6 months, you have:
At 12 months, as a SpotMe product and CongressIQ subject matter expert, you will have grown well beyond delivery into a trusted, multi-format expert who shapes how we run programs:
This role requires frequent travel, out of hours availability and weekend work. About 20 to 40% of your time will be spent traveling onsite. Project planning typically occurs 3-9 weeks in advance, depending on project type.
This role sits at approximately the 2-4 year experience level in event or meeting management - or a closely related function.The total compensation for this role ranges from $70,000-$95,000 annually, adjusted based on location, experience and travel frequency.
SpotMe recruits, compensates, and promotes regardless of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, parental status, or veteran status.
Leads end-to-end execution of pharma congress, webinar, and medical education events, managing stakeholders, configuring engagement platforms, and coordinating onsite technology delivery.
It takes 15 years to move a single drug from the lab to patients, and a huge share of that journey goes into pharma’s pre-launch, launch and commercial activities.
Onomi exists to make pharma and HCP live engagement work better. We give pharma teams one solution to run their in-person and virtual engagements while capturing every interaction in their CRM. We call this “live engagement intelligence” and over 100 pharma companies use our solutions worldwide.
By making events easier to manage and measure, we help pharma create better experiences for HCPs, at a lower cost. Our solution turns complex congress engagements, webinars, standalone meetings, advisory boards and field-led meetings into meaningful connections that drive results for commercial and medical teams.
This position is the ideal role for an agency/pharma meetings project manager or event/meeting planner with experience in congress/convention or medical education planning and execution, and interested in technology, engagement and analytics.
You bring 2+ years of prior experience in congress engagement, KOL and pharma stakeholder management, congress and medical education event project planning and execution. You know the quirks of event approval workflows across Commercial, Medical and Legal Review, not just that they exist, but how they actually slow things down and how to work them.
As a Project Manager, Life Sciences with Onomi, your role will be to lead and execute end-to-end congress, webinar, adboard and medical education event projects both onsite and remote.
This will involve independently building, configuring and launching our suite of live engagement apps (web, mobile, portal, video, AI) using our SpotMe Backstage Content Management System (30%).
You will be professionally managing our customers, and other senior stakeholders with clear, timely communications to enhance the HCP experience adding value across the entire project lifecycle (20%).
As you approach the live event, you will coordinate closely with stakeholders to ensure seamless execution on event day. You will be training faculty, field sales team, booth staff and agencies, and thoroughly reviewing the event apps to guarantee flawless delivery. You will ensure that onsite technology (interaction tracking with apps, microapps, iPads, badge printers) has been fully configured and tested end-to-end. (20%).
For the live event, your responsibilities may vary depending on the type of modules being used but may include ensuring speakers are fully briefed and prepared, whether they’re presenting in a webinar, hosting a virtual session, or speaking onsite at a medical standalone or symposium. You will be responsible for all event operations running smoothly for both virtual and face to face projects (20%).
Following the event, you’ll handle post-event communications, analyze event data, and deliver detailed reports, dashboards and recommendations to the customer, highlighting successes and identifying areas for future improvement (10%).
During your 6-month ramp-up period:
In your first 3 months, you will onboard, get hands-on with our product and solutions, become familiar with our existing standard operating procedures and get introduced to our services, implementation, product and sales teams. This means you will:
In your first 6 months, you have:
At 12 months, as a SpotMe product and CongressIQ subject matter expert, you will have grown well beyond delivery into a trusted, multi-format expert who shapes how we run programs:
This role requires frequent travel, out of hours availability and weekend work. About 20 to 40% of your time will be spent traveling onsite. Project planning typically occurs 3-9 weeks in advance, depending on project type.
This role sits at approximately the 2-4 year experience level in event or meeting management - or a closely related function.The total compensation for this role is adjusted based on location, experience and travel frequency.
SpotMe recruits, compensates, and promotes regardless of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, parental status, or veteran status.
Chief of Staff manages CEO priorities, executes projects, improves business processes, and removes operational bottlenecks across multiple businesses.
Frontier is a subsidiary of Fresh Prints. Fresh Prints is a New York-based, fast-growing, fully remote, 150-person company with most of our team based in India and the Philippines. A few years ago, Fresh Prints began helping other fast-growing companies build their teams. We got so good at it that we spun out a new company to focus exclusively on that — and called it Frontier.
At Frontier, we help companies grow full-time, cross-functional teams abroad. We hire the smartest people and place them into the best companies. In three years, we’ve never lost a client. If you’re interested in a Frontier role and you apply and are accepted, we’ll screen you through assessments and interviews and aim to get you an interview for a full-time job within the month.
Think of us as your personal talent agent — and good luck with the application! 😊
Please note: To ensure we find the best technical fit, our process will have a practical skills assessment prior to interviews.
Top Shelf Collective is a family of locally owned businesses based in Jackson Hole, Wyoming. The organization operates a diverse portfolio of companies, including The Liquor Store & Wine Loft of Jackson Hole, Jackson Hole Marketplace, The Vault of Jackson Hole, Jackson Hole Gift Baskets, Jackson Hole Wine Club, and Jackson Hole Connection.
Led by entrepreneur Stephan Abrams, Top Shelf Collective is built on a commitment to customer service, community involvement, operational excellence, and continuous improvement. With businesses spanning retail, hospitality, specialty services, and community-focused ventures, the organization is focused on creating exceptional experiences while continuing to grow and evolve.
ROLE OVERVIEW
The Chief of Staff serves as a trusted operational partner to the CEO, helping manage priorities, execute projects, improve business processes, and ensure important initiatives move forward.
This role sits at the intersection of executive support, operations, project management, business analysis, and process improvement. The Chief of Staff will work directly with the CEO across multiple businesses and initiatives, helping create structure, improve efficiency, and remove operational bottlenecks.
This is a highly dynamic role requiring strong business judgment, exceptional organization, proactive communication, and the ability to independently drive work forward with minimal oversight. The ideal candidate is resourceful, curious, highly accountable, and thrives in fast-moving environments where priorities can shift quickly.
KEY RESPONSIBILITIES
Executive Operations & Support
Project Management & Special Initiatives
Research & Business Analysis
Operations & Process Improvement
Technology & AI Enablement
Cross-Functional Business Support
REQUIRED QUALIFICATIONS
PREFERRED QUALIFICATIONS
IDEAL CANDIDATE PROFILE
COMPENSATION & BENEFITS
rd Time/NY (EST) business h ours.
Coordinates project activities, manages timelines and deliverables, and supports team communication to ensure successful project execution.
Leads sustainability initiatives and strategy across global engineering projects from the design phase forward.
Owns end-to-end delivery of archiving client engagements from requirements through go-live.
Manages IT projects for clients, oversees engineering teams, and participates in presale activities including effort estimation and technical solution research.
Headquarters: Ukraine
URL: http://developex.com
Developex is looking for an experienced Project Manager to help provide excellent service to our clients and participate in presale activities.
Join Developex and become part of our innovative team!
To apply: https://weworkremotely.com/remote-jobs/developex-project-and-presale-manager
Coordinates and executes conferences and marketing events end-to-end, managing logistics, vendors, budgets, and cross-functional collaboration to drive lead generation.
About Us: Artera is an AI startup that develops medical artificial intelligence tests to personalize therapy for cancer patients. Artera is on a mission to personalize medical decisions for patients and physicians on a global scale.
Artera is seeking an experienced events contractor to coordinate, plan, and execute on successful conferences and other events. In this position, you will play a pivotal role in driving the commercial success of our organization, by ensuring an impactful and high-touch customer experience, driving lead generation and sales conversion. You will collaborate closely with Sales, Marketing, Medical Affairs, and other departments on conference attendance, conference activities, key metric collection, and event follow-up.
This position is expected to require approximately 40 hours per month on average, with occasional fluctuations around major conferences and events.
Conference & Event Logistics Coordination
Support end-to-end logistics for conferences, trade shows, and other marketing events, ensuring alignment with commercial and marketing strategies.
Assist with pre-event planning activities including venue coordination, booth design specifications, and timeline development.
Coordinate remotely with on-site teams and vendors to ensure seamless execution.
Show Services & Booth Management
Orchestrate and order show services including electrical, internet, furniture, A/V equipment, and other booth requirements, as needed.
Coordinate booth setup and teardown logistics, working with vendors and service providers to ensure professional presentation and brand consistency.
Manage exhibit materials inventory, promotional collateral ordering, and booth asset tracking.
Registration & Administrative Coordination
Manage attendee registration processes for Artera team members and booth staffing.
Process and track sponsorship paperwork, contracts, and related documentation.
Internal communication and coordination with Artera attendees.
Vendor & Budget Management
Build and maintain relationships with event vendors, venues, and service providers.
Negotiate contracts and hold vendors accountable for deliverables, timelines, and budget adherence.
Track event expenses, process invoices, and ensure cost-effective execution aligned with budget constraints.
Documentation & Record-Keeping
Maintain detailed records of event plans, vendor contracts, invoices, and transaction histories.
Document event activities, vendor performance, and process improvements for future events.
Track and compile key event metrics including attendance, lead generation, and expenses for reporting.
Logistics & Shipping Coordination
Coordinate shipping logistics for event materials, including packing, labeling, and tracking shipments to and from venues.
Arrange local courier services and coordinate material pickups/deliveries as needed.
3-5 years of experience in event management, preferably in the urology or oncology space.
Experience coordinating and executing on medical conferences.
Experience leading cross-functional initiatives, with demonstrable ability to achieve results, hold vendors accountable, and manage shifting priorities.
Cultural Fit
Tight alignment with Artera’s values of Patient Success, Impact, Perseverance, Team Synergy, and Efficiency.
Capable of operating in a lean and cost-efficient way.
Results-oriented mindset, with a passion for driving fast and sustainable growth and delivering value to customers.
Experience driving commercial success at fast-growth startups, with rapidly evolving products in a competitive landscape.
Excellent communication and interpersonal skills, with the ability to build rapport with clients and internal stakeholders.
Familiarity and experience with Google Suite tools including G-Drive, Google Sheets, Google Docs, etc.
$45 - $65 an hour
Competitive and commensurate with experience, qualifications, and other factors to be discussed during the interview process.
Equal Employee Opportunity: At Artera, we value bringing together individuals from diverse backgrounds to develop new and innovative solutions for patients and physicians. As an equal opportunity employer, we do not discriminate on the basis of race, color, religion, national origin, age, sex (including pregnancy), physical or mental disability, medical condition, genetic information gender identity or expression, sexual orientation, marital status, protected veteran status, or any other legally protected characteristic.
Manages enterprise IT project lifecycles from planning through closure, coordinates cross-functional teams, and ensures alignment with organizational priorities using Agile and Scrum practices.
Join New Era Technology, where People First is at the heart of everything we do. With a global team of over 3,000 professionals, we’re committed to creating a workplace where everyone feels valued, empowered, and inspired to grow. Our mission is to securely connect people, places, and information with end-to-end technology solutions at scale.
At New Era, you’ll join a team-oriented culture that prioritizes your personal and professional development. Work alongside industry-certified experts, access continuous training, and enjoy competitive benefits. Guided by our core attributes — putting people first, embracing continuous learning, and thriving through collaboration and inclusion — we nurture our people to deliver exceptional customer service.
If you want to make an impact in a supportive, growth-oriented environment, New Era is the place for you. Apply today and help us shape the future of work—together
New Era Technology offers:
· Full Benefits
· Medical
· Dental
· Vision
· 401K match
· 28 PTO Days including company holidays
SUMMARY:
The Project Manager, Enterprise IT is responsible for planning, executing, and delivering technology projects across New Era Technology’s Enterprise IT portfolio. Working under the direction of the Director of Enterprise IT PMO, this individual manages project lifecycles from intake through closure, coordinates cross-functional teams, maintains visibility into project health, and ensures alignment with organizational priorities and governance standards.
This role operates in a highly collaborative, fast-paced environment and is expected to apply Agile and Scrum practices to drive consistent, predictable delivery. The Project Manager serves as a critical connector between technology teams, business stakeholders, and IT leadership, translating strategy into executable project plans and communicating status with clarity and precision.
PRIMARY DUTIES:
Project Planning and Execution:
Agile and Scrum Delivery:
Stakeholder Communication and Governance:
Systems and Tools:
COMPENTENCY:
Competency
Description
Delivery Discipline
Consistently drives projects to completion with rigor, follow-through, and accountability.
Agile Mindset
Applies Scrum and Agile principles thoughtfully, adapting practices to serve team and project needs.
Communication
Communicates proactively and clearly across all levels of the organization.
Stakeholder Management
Builds trust with stakeholders through transparency, responsiveness, and consistent follow-through.
Problem Solving
Identifies obstacles early and drives resolution without waiting to be directed.
Adaptability
Navigates ambiguity and change effectively in a dynamic, evolving environment.
Collaboration
Works effectively across functional boundaries and with diverse team members.
LANGUAGE SKILLS: English
QUALIFICATIONS:
PHYSICAL DEMANDS :
WORK ENVIRONMENT: Remote / Hybrid (EST alignment required)
EXPECTED HOURS OF WORK:
This position requires consistent availability during US Eastern Standard Time (EST/EDT) business hours. Core working hours are 8:00 AM to 5:00 PM Eastern, Monday through Friday. Candidates located in any US time zone or internationally are welcome to apply, provided they can commit fully to Eastern Time alignment without exception.
New Era Technology supports remote and hybrid work arrangements. Occasional travel may be required to support project kickoffs, team meetings, or client engagements. Travel expectations will be determined in coordination with the Director of Enterprise IT PMO.
TRAVEL: Occasional, as required by project needs
QUALIFICATIONS: To perform the job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.
EEO/AA Statement
New Era Technology provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, national origin, religion, pregnancy, marital status, gender identity, age, physical or mental disability, or covered veteran status.
In addition to federal law requirements, New Era Technology complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Below is the pay range of this position for considered candidates based on qualifications and experience.
Pay Range
$110,000—$130,000 USD
New Era Technology, LLC., and its subsidiaries (“New Era” “we”, “us”, or “our”) in its operating regions worldwide are committed to respecting your privacy and recognize the need for appropriate protection and management of any Personal Data that you may provide us. In this, we are also committed to providing you with a positive experience on our websites and while using our products, services and solutions (“Solutions”).
View our Privacy Policy here https://www.neweratech.com/us/privacy-policy/
We never ask candidates to pay any fees at any point in our hiring process. If you are ever asked to provide payment for training, certification, equipment, or any other purpose, it is not from our company. Only communications from our official company channels should be trusted. Please note our official email domain is @neweratech.com. If you suspect fraudulent activity, please contact us immediately at privacy@neweratech.com .
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